Minutes: MPCA BOARD MEETING

Monday, December 5^th, 2005

7:30 PM

 

The Board of Directors of the MPCA met on Monday, December 5^th, 2005 at Peter Roy’s home. Present were Ann Adams, Judi Carr, Dimitri Chernyshov, Darby Johnson, Don MacKinnon, Jeanne Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Guests included Erin Surprenant of Great North Property Management, our new property manager.

 

The meeting was called to order at 7:35 PM.

 

1.     Minutes of the November 7^th, 2005 MPCA Board meeting:

 

·      Motion to approve minutes was made by Judi Carr, seconded by Darby Johnson - approved unanimously.

 

2.     Treasurer’s Report :

 

• Presented by Don MacKinnon
• Updated financials through 11/30/05 were reviewed. Year-to Date MPCA Operating Expenses and Water System Operating Expenses are continuing to run under budget.
• As approved at last month’s Board meeting, the Capital Reserve portion of the MPCA annual fees, $27,000, was moved to the Capital Reserves from the Checking Account. The Capital Reserve Account is interest bearing.
• As approved at last month’s Board meeting, an interest bearing MPCA Operating Savings Account was opened and funded with $60,000 from the Checking Account. Money will be transferred from the Operating Savings Account back to the Checking Account throughout the year to pay for operating expenses as they are incurred.
• Next month the reporting for the MPCA regular operating expenses and the Water System operating expenses will be combined to reflect Total MPCA Operating Expenses. The MPCA and Water Systems Checking Accounts will be consolidated into one account, for administrative simplicity.

 

3.     Committee Reports

 

Water Systems Committee

 

• Presented by Jim Fitzpatrick.
• The Water Systems Committee, with the approval of the MPCA Board and the Town of Newmarket partially drained the pond (14 inches) to test the pond’s recovery rate. It took 14 hours to drain the 14 inches and about 8 days to recover. Many thanks to Dimitri Chernyshov, whose acrobatics in reaching the drain pipe, ably supported by Jim Fitzpatrick and John Badger, saved the Association a $3,000 expense. The WSC will draw down and measure recovery rates several more times, so we can develop an accurate base line under various weather and seasonal conditions.
• Based on calculations, each inch of water is estimated to be about 25,000 thousand gallons, roughly equivalent to the water used each day for irrigation during irrigation season.

 

 

Environmental Committee:

 

• Presented by Jeanne Ormrod.

• Invasive removal and pruning were done at both the Lift Station and the entrance to the Dumpster area. In the Spring, the EC will be re-planting around the Lift Station.

 

 

Community Life Committee:

 

• Presented by Darby Johnson.
• The Holiday Party (the Winter Quarterly Moody Point Get Together) is planned for Saturday, December 10^th at the Bouthot’s (122 Cushing Road), starting at 5 PM. Attendees are asked to bring Hors d’oeuvres and beverages to share and non-perishable goods to be donated to people in need.

 

 

4.     MPCA Managers Report:

 

• Presented by Erin Surprenant.
• The Trail Bridge has been repaired at a cost of $150.
• The roofs of the Screenhouse, Lift Station and Pump Station will be inspected for repair, maintenance or replacement next Spring.
• It was agreed, as a convenience to all, that the MPCA would arrange for curbside pick-up and disposal of Christmas Trees for all residents on January 3^rd, 2006. If you choose to dispose of your Christmas trees on any other date, you will need to bring them directly to the Town Dump. Christmas trees must not be left in the MPCA Dumpster area.

 

 

 

 

5.     Drainage & Wetlands Update

 

• As an update to the emails sent by Jim Fitzpatrick to the members over the past month on Wetlands building permits and drainage plans, a site walk of the Wetlands lots occurred as planned on December 3^rd and was attended by the Newmarket Conservation Commission members, Walter Cheney, New Hampshire Soils and an engineering firm hired by the Moody Point Company. It was also attended by Jim Fitzpatrick, Russ Simon and several other residents. We were informed by the Commission that their next meeting would be on December 22^nd at 7 PM at Town Hall to review the applications and that they would be willing to move the meeting to a larger room at Town Hall, assuming there would be a large group attending from Moody Point.
• In a review of Moody Point documents in boxes passed-down from previous Board Presidents, Jim Fitzpatrick recently came across two of particular interest: 1) a copy of The Final Site Plan submitted to the Newmarket Planning Board  and 2) a copy of the Drainage and Erosion Control Plan for Moody Point by Kimball Chase Company - Civil & Environmental Engineers of Portsmouth.   We have made copies of these documents and provided one to the Town in pursuit of our ongoing Administrative process in working with them to improve drainage here on Moody Point. The Conservation Commission was notified of the discovery of the Drainage Plan and a copy was provided to DES, as well.

 

 

 

6.     MPCA By-Laws – Review of Revised Draft

 

• The Board continued and completed its initial review of the proposed revisions to the MPCA By-Laws proposed by the By-Laws Revision Committee. In addition, an additional section, better defining the powers of the MPCA Board was reviewed. Jeanne Ormrod will be compiling the results of this initial review for the Board and the By-Laws Committee to discuss. Once this final review is completed, the Board will determine next steps in bringing the recommended changes to the membership.

7.     Moody Point Website

 

• The new Moody Point Website is alive and well (many thanks to Lyn Rodgers for re-design & update). In order to increase the value of the Website, we would appreciate it if each MPCA Committee Chairperson and local Association President would review the site and update out of date information on members, etc – some of the info is several years old!!

 

• The website address is unchanged and is: http://www.moodypoint.org/

 

 

 

The Board Meeting was adjourned at 10:10 PM.

 

The Next Regular MPCA Board Meeting will be held at Judi Carr’s home on Monday, January 9^th at 7:30 PM.

 

 

 

Respectfully submitted,

 

Russ Simon

Secretary