Minutes: MPCA BOARD MEETING

Monday, December 3^rd, 2007

7:30 PM

The Board of Directors of the MPCA met on Monday, December 3^rd at Dick Ormrod’s home. Present were Dave Contarino, Don MacKinnon, Cari Moorhead, Dick Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding.

The meeting was called to order at 7:30 PM.

1. Minutes of the November 5^th, 2007 MPCA Board meeting:

• Motion to approve the minutes was made by Peter Roy, seconded by Dick Ormrod - approved unanimously.

2. Treasurer’s Report

• Presented by Don MacKinnon

• Year to date expenses were running as planned (about $14,000 under the annualized budget). The majority of our budgeted discretionary expenses are spent in the spring and summer, as we defer our discretionary spending on projects until that time to ensure we have the necessary funds to handle any emergencies during the fall and winter. Emergencies would usually be related to the Water System or Sewer System, but could arise in other areas.
• Day’s Landscaping charged the MPCA $700 for shutting off the irrigation well located on the Ridge for the season. This irrigation well, which services a number of Ridge homes, is part of our Water System and reduces our use of potable water for irrigation for all of Moody Point. The overall irrigation water turn-on and turn-off process by Day’s is being reviewed by the WSG with a goal to reduce the complexity and cost of the process by this coming spring.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Leaks have been repaired in our high pressure pumps and additional comptrollers will be added to these tanks to reduce wear and tear at a cost of less than $2000.
• The new water monitoring system’s implementation has been delayed until the new comptrollers have been installed.
• The MPCA and WSG received DES’s Sanitary Survey report and results from their in depth inspection on November 7^th. There were no significant deficiencies noted and one minor deficiency (need for a capped filler pipe to accommodate potential water delivery by tank truck) which will be addressed by the WSG.

Environmental Committee:

• Presented by Jim Fitzpatrick
• On November 28^th a site walk of Lot #4, to review current status of the maintenance, was completed by DES. Attending were David Price from DES Shoreline Protection, Dan Vincent, Newmarket Code Enforcement Officer, Earl Chase from West Environmental and from the MPCA, Trish Simon – EC Chair, Russ Simon – MPCA Board, John Badger and Pat Gardner. We expect a follow-up report will be issued on the results of the site walk by DES.
• The updated EC Mission Statement, approved by the MPCA Board, will be distributed to all members by Jim Fitzpatrick in December.
• The EC continues to review the upcoming changes in the Shoreline Protection Act, will attend DES classes during the winter and will keep the MPCA Board and Community updated on the changes and impact on our current maintenance program.

Community Life Committee:

• Presented by Cari Moorhead

• The Holiday Party (the next Quarterly Moody Point Get Together) is planned for December 8^th at the Bouthot’s (122 Cushing) from 5 PM to 9 PM. Attendees are asked to bring an appetizer, main dish or dessert to share.

• The Friday night BYO’s at the screenhouse have ended for the year in October, but will return in January through March hosted in various members’ homes. The first Winter BYO will be hosted by John & Lynn Badger on January 4^th from 5 to 7 PM at 508 Cushing Road. The remainder of the Winter BYO schedule and hosts will be published shortly. The rules: bring your own food and drink for yourselves and/or to share – the hosts provide the location only.
• A neighborhood-wide celebration with Carrie & Cyn will be held at Gisela’s (141 Cushing Rd.) at 7:00 PM on January 12^th.
• The remaining schedule for Timely Topics is being worked on and should be distributed to members shortly.

Drainage Issue Report and Update

• Presented by Russ Simon.
• Awaiting DES’s issuance of a Letter of Deficiency to the Moody Point Company. We have been informed that it should be issued by year end 2007.
• The Board also discussed whether there was a need for a more formal response to Cheney’s prior conditional offers which had been rejected or to make any counter offer. The Board decision was no on both counts, which was supported by advice of legal counsel.

Fire Pond Dredging Committee

• Presented by Peter Roy
• The Committee is awaiting the final survey results by NH Soils (to delineate the existing wetlands in the pasture area from west of the Fire Pond to the pump house in order to help determine where we can spread the dredged material from the pond onsite) before it completes the RFP and the required permits.

5. MPCA Managers Report:

• Presented by Jim Fitzpatrick
• The winter barrier at the end of the stationary dock will be installed in December.

6. Other Business

• None

The Board Meeting was adjourned at 8:17 PM.

The next regular MPCA Board Meeting will be held at Dave Contarino’s home on Monday, January 7^th, 2008 starting at 7:30 PM. 

Respectfully submitted,

Russ Simon

Secretary