Minutes: MPCA BOARD MEETING

Monday, November 7^th, 2005

7:30 PM

 

The Board of Directors of the MPCA met on Monday, November 7^th, 2005 at Jeanne Ormrod’s home. Present were Judi Carr, Darby Johnson, Don MacKinnon, Jeanne Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Ann Adams and Dimitri Chernyshov were excused. Guests included Erin Surprenant of Great North Property Management, our new property manager. Erin Surprenant replaced MJ Searfoorce, who moved to Florida with her husband whose job was re-located. Many thanks to MJ for her years of service to the MPCA. And welcome to Erin, who has quickly transitioned to her new job and begun to make meaningful contributions.

The meeting was called to order at 7:30 PM.

 

1.     Minutes of the October 3^rd, 2005 MPCA Board meeting:

 

·      Motion to approve minutes was made by Judi Carr, seconded by Jim Fitzpatrick - approved unanimously.

 

2.     Treasurer’s Report :

 

• Presented by Don MacKinnon
• Updated financials through 10/31/05 were reviewed. For the 1^st Fiscal Quarter MPCA Operating Expenses and Water System Operating Expenses were running slightly under budget, approximately $1400 and $1000, respectively.
• Motion made by Don MacKinnon, seconded by Jim Fitzpatrick to move $27,000, the Capital Reserve assessment portion of the annual MPCA dues, from the Operating account to the Capital Reserve account as planned. The motion was unanimously approved.
• Motion made by Russ Simon, seconded by Darby Johnson to authorize Great North and Don MacKinnon to open an Operating Savings account for the MPCA and to transfer $60,000 from the MPCA’s Operating Checking account (non-interest bearing) to the new Operating Savings account (interest bearing) in order to improve our money management and begin to gain interest earnings on our current unused Operating funds. The motion was unanimously approved.

 

·       Explanation: MPCA dues are collected annually in the beginning of the fiscal year and are used to pay for our operating expenses throughout the year. By moving most of the current unused funds to an Operating Savings account at the beginning of the fiscal year, we will be gaining interest on our Operating funds until we need to use them during the year. The Operating Savings account and anticipated expenses will be reviewed monthly and money will be transferred from the Savings account back to the checking account, as needed, to pay expenses throughout the year.

 

 

3.     Committee Reports

 

Water Systems Committee

 

• Presented by Jim Fitzpatrick.
• The Water Systems Committee, with the approval of the MPCA Board, terminated the water systems irrigation expansion study with Eckman Engineering due to incomplete work and numerous missed deadlines. Eckman has been fully paid for the work completed.
• Work will continue on expanding the irrigation supply as we work through resolving the drainage issues at Moody Point and developing an overall Drainage Plan for our current build-out and future building plans.
• As part of the coordinated efforts to resolve drainage issues and expand irrigation water capacity, several actions related to the current state of the Fire Pond are required. The first was to roughly estimate the current Fire Pond water capacity. This was accomplished recently by John “Mark Twain” Badger, via kayak and Russ “Recording Secretary” Simon as over 30 different depth mapping measurements were made of the Fire Pond. The depth mapping results were then provided to Dimitri “Numbers” Chernyshov, who then calculated the current capacity at approximately 1,500,000 gallons. Apparently, well in excess of our fire related needs.
• The next step, working with the town, will be to partially drain the Fire Pond so we can measure the Fire Pond’s recovery rate (how quickly does the pond refill). This information is critical for our planning process going forward and we hope that this will be accomplished in the next month.

 

 

Environmental Committee:

 

• Presented by Jeanne Ormrod.

• Working with Great North on making repairs to the wooden trail bridge with Board authorization to spend up to $500.
• Letters urging the Town of Newmarket to reactivate the budget for regular mosquito spraying in the Moody Point area have been sent to the Town Administrator, Town Council and Town Budget Committee by Jim Fitzpatrick, MPCA President and Russ Simon, MPCA Secretary and Waterfront President. We urge the Presidents of the other associations to do the same and notify the MPCA Board. We also expect to begin to attend Town of Newmarket Budget Committee meetings when they start in January to urge the return of a budgeted regular spraying program.
• The EC is working on gaining the necessary approvals to remove the Russian Olive invasives from around the Lift Station area on the trail.
• The Fall cutting of Lot #4 has been completed.

 

 

Community Life Committee:

 

• Presented by Darby Johnson.
• Thanks to all who participated in the successful Fall community trail and shoreline clean-up, with special thanks to Andra Crawford for organizing.
• The Holiday Party (the Winter Quarterly Moody Point Get Together) is planned for Saturday, December 10^th at the Bouthot’s (122 Cushing Road), starting at 5 PM. Attendees are asked to bring Hors d’oeuvres and beverages to share and canned goods to be donated to people in need.
• CLC is developing the schedule for this year’s Timely Topic series. To date, here are the specific events, with more to follow:
• January 22 - Sukey Stafford, speaker on global warming accompanied by
  UNH scientist/engineer. Short, power point presentation - followed by discussion.
• March 26 - Sylvia Getchell, curator (just retired after almost 40
  years!) Newmarket Historical Society - stay tuned for more details.

 

 

4.     MPCA Managers Report:

 

• Presented by Erin Surprenant.
• Days Landscaping has completed the irrigation water shutdown and winterizing.
• Now that the new paving in the Dumpster area has cured, the dumpsters have been moved to their permanent location at the end of the paved area.
• Bollards have been placed on Well #3 as requested.
• The floating dock and ramp have been removed and stored for the Winter and a barricade has been placed at the end of the stationary dock for safety.
• Noblin Study for MPCA Capital needs: Erin was asked to have Noblin distribute the draft of the report to all Board members to review for the next meeting, via email.

 

 

5.     MPCA By-Laws – Review of Revised Draft

 

• The Board began the meticulous review of the proposed revisions (actually a complete re-write) to the MPCA By-Laws proposed by the By-Laws Revision Committee. During this first session about half of the proposed revision was reviewed, with a few follow-up issues that need to be discussed further. The Board expects to complete their initial review at their next regularly scheduled meeting and to determine next steps.

 

 

 

 

6.     Other Business

 

 

Updating the Moody Point Website

 

• As mentioned previously, Lyn Rodger, a new resident, has agreed to revamp and manage the Moody Point Website. All Associations and Committees are urged to provide Lyn with updated information and content to be included in the website.

 

 

Ridge Mailbox Pad

 

• An attempt to move the Ridge mail box pad closer to the driveway was not successful. Other options to improve access will be developed.

 

View Cutting request for Lot 5-1-12

 

• Limited view cutting, as approved by the Board, was completed on this lot under the supervision of Earl Chase.

 

No Roof Leak in Screen House

 

• The Screen House was looked at during the recent heavy rains and no leaks were present.

 

Kayak Storage for the Winter

 

• Reminder - The Board has agreed to allow kayaks again to be stored for this coming winter in the Screen House, as long as each kayak is tagged with the owner’s name and that the kayaks do not block the entrance to the Screen House. The kayaks cannot be stored prior to November 1^st, 2005 and must be removed by May 1^st, 2006.

 

Numbering of Waterfront Trail Entrances

 

• The numbering of the Trail entrances has been completed

 

 

The Board Meeting was adjourned at 10:45 PM.

 

The Next Regular MPCA Board Meeting will be held at Peter Roy’s home on Monday, December 5^th at 7:30 PM.

 

 

 

Respectfully submitted,

 

Russ Simon

Secretary