Minutes: MPCA BOARD MEETING

Monday, November 5^th, 2007

7:30 PM

The Board of Directors of the MPCA met on Monday, November 5^th at Don MacKinnon’s home. Present were Dave Contarino, Don MacKinnon, Cari Moorhead, Dick Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Guests included Erin Surprenant of Great North Property Management.

The meeting was called to order at 7:37 PM.

1. Minutes of the October 1^st, 2007 MPCA Board meeting:

• Motion to approve the minutes was made by Don MacKinnon, seconded by Dick Ormrod — approved unanimously.

2. Report by Environmental Committee Chair — Trish Simon

• The Environmental Committee membership has expanded to 10 people over the last few months. It now includes 4 representatives from the Ridge, 3 representatives from the Waterfront and 1 each from the Hill, Lubberland, and the Meadow.
• The EC will now meet at least monthly on the 3^rd Tuesday of each month.
• The EC was asked by the Board to review the previous Environmental Plan for the MPCA and the Warranty Deed and provide the Board with an updated statement of the EC’s Mission and Goals. This was completed, including a maintenance and implementation plan and distributed to the Board for review and approval. The Board will review and vote on adopting this update during the month of November.
• With the prior approval of the MPCA Board, the EC arranged with a professional, DES approved forester for the selective limbing of trees and pruning of shrubs around the screenhouse in order to:
• increase the air circulation and sunlight around the screenhouse to reduce moss growth, dampness, and future maintenance costs
• remove dangerous limbs overhanging the screenhouse deck and were weakening the base of the trees
• and, based on the input from many residents, to regain the view from the screenhouse now that it is being used more regularly throughout the year.

The screenhouse area, including the shoreline support structure and foundation, was inspected by the forester. Recommended limbing and pruning was completed in one day. As an additional benefit, the cut limbs were intertwined and used to shore up the shoreline under the deck area to prevent further erosion of the land.

• As part of the maintenance plan, the EC identified an initial series of projects that needed to be done over time to maintain the safety and enjoyment of Lot #4 and the trails:
• Repair and improve a number trail culverts where required throughout Lot #4. These upgrades/repairs will be prioritized and require DES “Dredge and Fill” permits before any work can be done.
• Shore-up the trail benches where needed (about 4 hours of work)
• Shore-up the bridge over the salt marsh that has experience wear and tear and erosion from the last two Mother’s Day floods. Cost could be in the $2500 to $3000 range for the “trek” replacement material.
• Improved maintenance of the trail throughout the year including maintaining the trail width, reducing the overhanging growth and clearing the trail of sapling growth and dead pine needles to maintain good footing.
• Implementing a regular inspection program for all of the above, including the screenhouse and deck, to stay on top of required maintenance
• Explore improved safety enhancements around the dock and boat storage areas.
• In addition, the EC has begun to work closely with DES to understand the updated Shoreline Protection Act that will take effect in April of 2008. DES has been very appreciative of our active involvement with them in working on the implementation of the revised Act. The updated act appears to create a new process and approach to maintaining the shoreline that creates a more balanced approach between protecting our natural resources and shoreline while recognizing the rights of waterfront landowners to have water views. EC plans to educate and update the Board first and then the MPCA Community at large about the new law and plans for implementation — stay tuned for updates during the next few months.
• The Board agreed to hold up any additional expenditures for Earle Chase until we get better educated on the revised Shoreline Protection Act.

3. Treasurer’s Report

• Presented by Don MacKinnon
• Year-to-date expenses were running as planned (about $12,000 under budget) and collections of our annual fees have caught up. Thank you to all our members who have responded quickly to pay their dues.

4. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• The WSC purchased the new water monitoring system for $6,000 and it is now being implemented.
• Leaks have been repaired in our high pressure pumps and additional comptrollers will be added to these tanks to reduce wear and tear.
• The irrigation system has been shut off until spring.

Environmental Committee:

• See item #2 above for the report
• The Board decided it was not necessary to have a Board liaison to the EC going forward as long as monthly EC minutes were distributed to all Board members.

 Community Life Committee:

• Presented by Cari Moorhead
• As a result of the increased screenhouse use, CLC purchased some community folding tables which will be stored in the screenhouse for functions.
• The Friday night BYO’s at the screenhouse have ended for the year, but will return in January through March hosted in various members’ homes. CLC will be looking for hosts shortly and then a schedule will be distributed.
• The Board was asked by CLC if they had a problem with co-sponsoring an event off-site. The Board supported the CLC’s informing the members of outside events, but did not support using MPCA funds to contribute to the cost of an off-site event.
• The Board was asked if it had interest in developing a password protected system for securing a copy of the telephone directory on the website. The Board said there was no interest in developing this system for securing a website copy of the telephone list and the list should continue to be distributed directly to the members.
• The 1^st Timely Topic session was held at Gisela von Hanstein’s on October 17^th. The topic was an update on Global Warming presented by Dr. Paul Hamilton. Over 25 members attended the excellent presentation which was followed by a Q&A. Many thanks to Dr Hamilton for his informative presentation and to Gisela for hosting the event. The remaining schedule for Timely Topics is being worked on and should be distributed to members shortly.
• The Holiday Party (the next Quarterly Moody Point Get Together) is planned for December 8^th at the Bouthot’s (122 Cushing) from 5 PM to 9 PM. Attendees are asked to bring an appetizer, main dish or dessert to share.

Drainage Issue Report and Update

• Presented by Russ Simon.
• After the Board discussed their views of last month’s discussion with Walter Cheney, Cari Moorhead’s subsequent meeting with Cheney and Cheney’s failure to answer DES’s open questions or adhere to their deadlines, a motion was made by Dave Contarino, seconded by Dick Ormrod to have our legal counsel actively pursue having DES finally issue an administrative order (Letter of Deficiency) to have the drainage fixed by the Moody Point Company and to seek reconsideration for an expanded drainage solution ASAP. The motion passed unanimously.
• The Board also discussed whether there was a need for a more formal response to Cheney’s prior conditional offers which had been rejected.

Fire Pond Dredging Committee

• Presented by Peter Roy
• The RFP is being drafted for the dredging of the Fire Pond. In addition, NH Soils was contracted by the Committee to delineate the existing wetlands in the pasture area from west of the Fire Pond to the pump house in order to help determine where we can spread the dredged material from the pond onsite. This survey was required for both finalizing the RFP as well as the permits that will be required as we move forward.

5. MPCA Managers Report:

• Presented by Erin Surprenant
• The floating dock was removed on 10/24 and the irrigation system was turned off for the season.

6. Other Business

• None

The Board Meeting was adjourned at 9:20 PM.

The next regular MPCA Board Meeting will be held at Dick Ormrod’s home on Monday, December 3^rd starting at 7:30 PM.

Respectfully submitted,

Russ Simon

Secretary