MOODY POINT COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

October 12, 2004

 

The Board of Directors of the MPCA met on Tuesday, October 12, 2004 at the Carr’s home. Present were Judi Carr, Fern Bouthot, Darby Johnson, Jeanne Ormrod, Trish Simon (in Russ Simon’s absence) and Jim Fitzpatrick, presiding. MJ Searfoorce of Great North Property Management also attended.

 

The meeting was called to order at 7:05 PM. Darby Johnson agreed to serve as Secretary for Russ Simon for this meeting. Jeanne Ormrod is now serving as The Hill’s representative to the MPCA Board. She replaces Bill Bunting.

 

1. Minutes of the September 14, 2004 meeting

·        Unanimously accepted as distributed.

 

2.  Committee Reports:

 

Water Systems Committee (Formerly known as Water Systems Group):

·         Jim Fitzpatrick updated the Board on the Committee’s 10/5 meeting. Chlorination of the Moody Point water system will begin on Thursday morning, October 14 and continue through Wednesday, October 27.  The New England Rural Water Association and the NH State Department of Environmental Services have approved this chlorination plan. Chuck Dennehy sent a memo dated 10/11 to all Moody Point residents providing background on this most recent chlorination plan.

 

·        Eckman Engineering has completed Phase 1 of the capacity expansion engineering project and is now in Phase 2: reviewing data collected from the SimPro System. After this analysis is completed, it will present its design review for the water system. Deadline for Phase 3 is December 13, 2004.

 

·        The Board is sending a letter to Amos Blanchard regarding AMB’s liability for water contamination that may be caused by AMB contractors’ water system breaks and repairs.

 

Environmental Committee:

·        Fern Bouthot reported that the Committee would be meeting next on Wednesday, October 20, 2004. As the Committee has not met since the Annual Meeting, there was no update to the report submitted at this meeting. It was noted, however, that the State has approved the additional tree trimming plan for the Waterfront and Meadow East.

 

Community Life Committee:

·        Jeanne Ormrod reported that the Bulletin Board is fully paid for.

·        The Moody Point Holiday Party will be held at the Bouthot’s on Saturday, December 4th and will begin at 5:00 PM.

·        Informational sessions for Moody Point residents will begin in January. To date, Drew Remignanti, MD, has volunteered to give a talk/slideshow on his involvement with Polio eradication efforts in Pakistan and Ghana. Jerry Goddard has agreed to give a talk on Islam. Additionally, Earl Chase will discuss invasive species. Date and times for all talks is TBD. The CLC will ask residents to RSVP prior to these talks so that each speaker can be assured of a decent turnout given the preparation that each will have to do.

·        7 Moody Pointers participated in Gisela Von Hanstein’s expedition to the American Museum of Art in Ogunquit. Given that this was a first-time event, the CLC felt the turnout was very good.

·        Judy Bouthot will be stepping down as Chairman of the CLC and the Committee will experiment with a “rotating” Chairman.

 

3. MPCA Property Manager’s Report

·         Association fees: MPCA fees have been coming in at a brisk clip and there will be no need to borrow from Capital Reserves as was discussed at the September Board meeting. The Board also agreed that future discussion will have to be given to establishing an Operating Reserve and determining what source the funds should come from to establish this. Options could include 1) splitting the billing cycle to eliminate the lag period between the end of the fiscal year and the collection of annual dues and/or 2) including this as part of the budget.

·        Snowplowing contract: The Board discussed the need for quick closure on the snowplowing contract. As of 10/12, the MPCA did not have a snowplowing contract with any concern. Blanchette has a contract but has not yet signed it. MJ Searfoorce indicated he is waiting to hear from Evergreen as to what the Ridge and Hill plan to do for snowplowing this winter. It was unclear as to whether or not Blanchette’s signing of its contract was in jeopardy if the Ridge and Hill decided on other contractors. MJ presented the Board with a snowplowing proposal from Coulstring Construction which she received on 10/8. The Board agreed that this issue needs to be acted on immediately and laid out Steps A, B and C. Step A: Jim Fitzpatrick will ask the Ridge and Hill for confirmation by 10/15/04 as to what contractor they will be using for snowplowing. Step B: If decisions by the Hill and Ridge appear to jeopardize Blanchette’s contract signing, the Board will negotiate with Blanchette, as appropriate, for this winter’s plowing. Step C: If these negotiations are unsuccessful, the Board will contract with Coulstring.

·        Irrigation System: Shut off was completed on 10/2 and 10/9. Two units still need to be completed. A letter from Day’s Landscaping discussing recommended changes to the Moody Point irrigation system was distributed. The Board agreed to re-visit this next spring.  

 

4. Culverts/Drainage issues

·        The Board discussed 2 culverts which are a source of drainage problems: the culvert at the dumpster area and the culvert behind Meadow East. The Board agreed that this is an issue for the Environmental Committee to evaluate in terms of what needs to be done from a procedural point of view re-size or move the culverts.

·        Board discussed the berm between the old and new Waterfront Condos which is also causing drainage problems. The Board questioned whether the berm was necessary and if it could be removed. The Board passed a MOTION to ask the Environmental Committee to examine the need for the berm between the old and new Waterfront Condos.  Motion Passed unanimously.

 

5. Moody Point priorities

·        Board discussed establishing a “Top 10” priorities list which would then be distributed to Moody Point residents who would be asked to rank priorities in order of importance. An Ad Hoc committee will be established to draw up this list. The committee currently includes Jim Fitzpatrick and Russ Simon. The Board will also approach several community members to solicit their participation

 

6. Other Business

·        Lot #6/Bylaws amendment: Jim Fitzpatrick reviewed a letter from Doris Dennehy pointing out that Lot #6 (behind the Cherynshov’s) is not currently included in the Moody Point documents and suggesting a bylaw amendment to do so. The Board agreed that this raised the larger issue of a need to review all Moody Point bylaws. The Board passed a MOTION to seek members for a committee to review Moody Point bylaws and suggest changes. The motion Passed unanimously.

·        Kayaks: One kayak rack is in need of a repair. The Board thought the establishment of a “kayak club” could help facilitate this work. Trish Simon will contact kayakers Mickey Lightfoot, Dave Arnold and Andra Crawford about taking the lead on this initiative.

·        Boat Storage: The Board agreed that kayaks may be stored in the Screen House from November 1 – May 1. Owners assume all responsibility for stored kayaks.

·        Moody Point Sign: The Moody Point sign at the intersection of Bay/Cushing Rds. was taken down by Walter Cheney/Amos Blanchard due to a rent increase from the owner of land on which the sign stood. Jim Fitzpatrick will contact Al Dixon, Newmarket town manager, about re-establishing the sign on land at the intersection at Bay/Cushing that is under the town’s jurisdiction.

 

The meeting was adjourned at 8:45 PM.

The next meeting is scheduled for 11/8/04 at Jim Fitzpatrick’s home.

 

Respectfully submitted,

 

Darby Johnson

(Subbing as secretary for Russ Simon)