MOODY POINT COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

The Board of Directors of the MPCA met on Tuesday, October 7th, 2003 at the Regenbogens’ home. Present were Linda Edwards, Dave May, Jeanne Ormrod, Fern Bouthot, Jim Fitzpatrick and Les Regenbogen, presiding. Guests included Pam Driscoll of Great North Property Management.

• The meeting was called to order at 7:05 p.m.
• The minutes of the September 6th, 2003 board meeting (after the Annual Meeting) were accepted.
• The first order of business was the distribution of Association Binders containing relevant Bylaws, Warranty Deeds, Covenants, Articles of Incorporation, Phone Chain, etc. assembled by the outgoing Board Secretary, Peg Regenbogen. This effort was much appreciated by all Board Members.
• Board Chairman, Les Regenbogen followed with some opening remarks reminding the board of its responsibilities as stated in the MPCA by laws, focusing on the care and maintenance of lots #4 and #11, the Common Property, and water system.
• Chairman made a request for each Association to send a representative to the Budget Committee. The Hill, WFC, and Meadow currently not represented.

Treasurer’s Report:

§ Distributed Expense Report for the period from August 1 2003 through September 30,2003.

§ Linda Edwards reported that the preliminary audit by Tucci & Roselli, CPA, has been completed. Letter to be completed soon.

§ Water & Operating accounts now separated.

§ Determination of number of Units as of the date of the Annual Meeting for billing Operating & Reserve fees = 80, Water = 64.

§ Linda noted that those unit owners who were inadvertently not billed during the previous fiscal year for operating, and/or water, and reserve fees have been granted a grace period for payment, through 7/31/04. Those owners involved for that period have already been notified.

§ Noted that at least $2500 of 2002-2003 water repairs/maintenance expense

was not included in the current audited accruals. The Bills had not been

received from the vendor by time of audit

Property Managers Report:

§ Pam Driscoll, the Moody Point property manager representing Great North provided their October report:

§ They plan to be more pro-active with weekly inspections of the common areas.

§ Directors/Officers insurance for the various associations is being reviewed by Great North and the insurance agent. For the annual coverage that began August 1 the best current estimate of cost is $880 per Association covered.

§ Culverts were reviewed by West Environmental. Awaiting their recommendations.

§ All MPCA invoices for annual fees were mailed September 30^th.

§ Reviewed options to eliminate overflow condition at dumpster. Currently at largest size for lift-type. Larger size would require heavier truck too heavy for culvert.

§ Stressed need to reiterate to Community the proper use of the dumpster. Communicate through Community Life Committee and Website.

Committee Reports:

Established Board liaisons to the various committees.

Les Regenbogen volunteered for the Water Systems Committee, Jeanne Ormrod for Community Life, Fern Bouthot for Environmental Committee, and Linda Edwards as Treasurer to continue as head of Budget.

All members of the Board signed a letter prepared by the Environmental Committee, addressed to the Town of Newmarket in support of reinstituting mosquito larviciding.

Water Systems Group:

§ The WSG Report to the board discussed the status of our Water System operator for the coming year. The current contract with Epping Well has expired, but we are on a month-to-month arrangement until a new contract can be secured. It recommended the following :

§ Motion: The Board approve Waterline Services as the water systems operator at Moody Point effective November 15^th, 2003. Moved by Jeanne Ormrod. Seconded by Linda Edwards.

§ Question called: Unanimous vote by the Board, motion carried.

§ The WSG also put forward the following motion: The Board approve a Financial Controls procedure for the Water System. Moved by David May. Seconded by Fern Buthot.

§ Motion passed by acclaim.

§ A discussion followed re: potable water meters. Town uses these to establish sewer fees. Issue regards meters not installed. Further discussions with Town are pending for November.

Environmental Committee:

§ Les Regenbogen reported that there was no report from Roz Moore, the EC chair.

§ Roz & Les did have a meeting with Walter Cheney the previous Sunday re: proposed clearing of the meadow areas of lot #4.

§ Mapping effort for Moody Point in its current configuration. Needed for well protection, water system maintenance, trail definition, etc. Waiting for a revised proposal from Doucet Survey.

§ Reported fire pond leak is being investigated.

Community Life Committee:

§ Jeanne Ormrod reported that the Oktoberfest was a major success. The next event, a Christmas Party is scheduled for December 6^th at the Bouthot’s.

§ Committee will continue to explore a location for a Community Bulletin Board. Dumpster area a suggested possibility. Board expressed support for continuing this effort.

§ Mickey Lightfoot’s petition regarding changes to the Screen House policy received and to be placed on the agenda for the November Board meeting.

Web Site Committee: No report, as this committee is now rolled into the Community Life Committee and web matters will be taken care of by them.

Other Business:

• Board set the monthly meeting schedule for the 1^st Monday of every month.
• The next regular meeting will be held on November 3rd, 2003 at the Fitzpatrick’s home at 7:00 p.m.
• There being no further business, the meeting was adjourned at 9:33 p.m.

Respectfully submitted,

Jim Fitzpatrick

Secretary

Note: Please look for community notices, news, and other postings on our website at www.moodypoint.org.