Minutes: MPCA BOARD MEETING

Monday, October 2^nd, 2006

7:30 PM

 

The Board of Directors of the MPCA met on Monday, October 2^nd, 2006 at Dimitri Chernyshov’s home. Present were Dimitri Chernyshov, Fred England, Peter Roy, Russ Simon, Frank Sokol and Jim Fitzpatrick, presiding. Darby Johnson and Don MacKinnon were absent. Guests included Erin Surprenant of Great North Property Management.

 

This is the first Meeting of the new MPCA Board since the Annual Meeting on September 9^th, 2006. The Board Members now include: Dimitri Chernyshov (Lubberland Association), Fred England (Meadows Association), Darby Johnson (Hill Association), Don MacKinnon (MPCA Treasurer), Peter Roy (Member-At-Large – 1 Year Term), Russ Simon (Waterfront Association & MPCA Secretary), Frank Sokol (Ridge Association) and Jim Fitzpatrick (Member-At-Large – 3 Year Term and MPCA President). The MPCA Treasurer is a non-voting member of the Board.

 

The Board would like to thank Jeanne Ormrod (retiring Hill Association MPCA Board member) for her years of outstanding service to the MPCA Board and our Moody Point Community, as well as the numerous contributions she has made in helping the Board address and deal with a wide range of issues.

 

The meeting was called to order at 7:31 PM.

 

1.     Minutes of the August 7^th regular and the August 27^th special MPCA Board meetings:

• Motion to approve both minutes was made by Peter Roy, seconded by Dimitri Chernyshov - approved unanimously.

 

  

2. Treasurer’s Report

 

• Presented by Jim Fitzpatrick
• The Board reviewed the September 30^th financials. As a result of the timely payment of annual dues by our members the Board authorized the Treasurer and Great North to repay, from Operating Cash, the $18,000 short term loan taken from the Capital Reserve and to transfer $25,000 from Operating Cash to our Operating Savings account to improve interest earnings until the funds are needed for future Operating expenses.
• The Board also requested that the Treasurer and Great North separately account for and report on the funds raised and spent from the Special Assessment approved at the June 10^th Special MPCA Members Meeting. The Special Assessment accounting should not be reported as part of the regular Operating Budget for 2006-2007.

 

 

3.     Committee Reports

 

 

Water Systems Committee

 

• Presented by Jim Fitzpatrick.
• Regular maintenance and repairs continue to be done.
• The WSC has contracted with a professional firm to maintain our Lift Station. This new contract provides for periodic 2 week maintenance.

• The Irrigation Systems should be shut down during the first week of October.

 

 

 

Environmental Committee:

 

• Presented by Jim Fitzpatrick.
• The semi-annual Shoreline clean-up for the fall is scheduled for Saturday, October 28^th at 11 AM – one hour before low tide. Volunteers are asked to meet at the Screenhouse.
• It was verified that the MPCA’s Landscaper, Blanchette, wants to continue to do the annual Lot #4 field cutting. This should be complete by mid-October.
• Earl Chase will be visiting on October 4^th to hopefully approve the removal of a 100 foot tree located next to the trail that has been killed by the drainage flow from the current drainage culvert coming off Osprey Lane.
• Earl Chase will also be working with the Environmental Committee and the Board on developing a Policy and Procedure for what volunteer members can do to help maintain Lot #4. In order to fix the broken culvert located on the far west portion of the trail, the State requires an approved Dredge and Fill Permit. The EC will proceed with developing the necessary paperwork required to complete the Dredge and Fill Permit for approval by the State.
• Winter storage of kayaks and canoes in the Screenhouse continues to be approved by the EC and the Board. This timing generally coincides with the removal and storage of the floating dock. Members may store their kayaks and canoes in the Screenhouse starting Saturday October 28^th, 2006. The rules for Screenhouse boat storage are: that the entrance door to the Screenhouse must not be blocked and that there should be a least a 3 foot space between the glass walls and the boats so that access is maintained around the inside perimeter of the Screenhouse. The date that boats need to be removed from the Screenhouse in the spring is targeted for on or about April 15^th, 2007. This will be confirmed in early spring.
• The EC, working with the Board, will re-visit the need for “Porta-Potty” at the Screenhouse.

 

 

 

Community Life Committee:

 

• Presented by Jim Fitzpatrick.
• The Oktoberfest, held at the Screenhouse on September 30^th, was a great success. The event was attended by more than 60 members who enjoyed good food, good drink and most importantly, good company. Many thanks to Gisela von Hanstein, the CLC and the other volunteers who helped make this happen.
• The “Screenhouse Friday’s” program which began in June has continued to be a great success. It is expected that it will continue through at least October 27^th this year, weather permitting. Based on the success this year, we expect this to become an annual program.
• Mark your calendars - the Holiday Party (the 4^th Quarter Community Get-Together) is scheduled for Saturday, December 9^th 2006 from 5 to 9 PM at the Bouthot’s.
• The “Women’s Night Out” program will kick-off on October 25^th at 6:00 pm at Peg Goddard’s home..
• The “Timely Topics” program is being finalized; topics and calendar TBD. It is hoped that the program will begin in November. Peg Goddard will be coordinating this program.

 

Committee Liaisons for 2006-2007

 

• Jim Fitzpatrick will continue as liaison to the Water Systems Committee
• Darby Johnson will continue as liaison to the Community Life Committee. Peter Roy will serve as back-up liaison.
• Dimitri Chernyshov will be the liaison to the Environmental Committee.

 

 

4.     MPCA Managers Report:

 

 

• Presented by Erin Surprenant
• The floating dock should be removed during the last two weeks of October.
• The proposal to replace the floating dock ladder will be reviewed by Jim Fitzpatrick and Great North during the winter and the new ladder will be in place when the floating dock is re-installed next April.
• Russ Simon and Erin Surprenant have been asked by the Board to review the Landscaping contract with Blanchette during the winter, based on the resolution of the drainage issues.

 

 

5. Drainage Issue Report and Update

 

• Presented by Russ Simon.
• Fred England was asked by Russ Simon to leave the meeting during the drainage discussion due to his conflict of interest as the Moody Point Company’s (MPC) Meadows Association representative. This had been our past practice with the prior MPC appointed Meadows representative, Anne Adams and she had honored our request and left the meeting. Fred refused to leave the meeting.
• When asked why, Fred said that he was concerned that by leaving he would be violating his fiduciary responsibility to the MPCA and that he also questions that he has a conflict of interest. Fred then said he was also concerned about his liability as a Board member for the decisions that may be made in his absence on drainage. Fred was challenged on both points, but didn’t yield. When asked to work with us to resolve these issues by the next meeting, Fred stated he would not be forced into making any time commitment. Fred was then asked again, as a courtesy, to leave the discussion on drainage and he again refused.
• As a result, the following drainage update was provided: The Moody Point Company had in fact responded to DES’s Letter of Deficiency by the required date, September 22^nd. That the MPCA’s lawyers had received a copy of the MPC’s DES response and that it was being reviewed by Jim, Russ, our lawyers and our engineer to determine if we were going to comment on MPC’s response. In addition, it was noted that the MPC had notified DES and Newmarket’s Conservation Commission in mid-September that it was requesting another 120 day delay in answering the questions and requests for more information asked by DES on the MPC’s wetlands building applications. The new target date for answering the DES requests (originally asked in February 2006) would now be February 2007. It was noted that the MPCA was never officially notified of this extension request.

 

6. Other Business

 

None

 

 

The Board Meeting was adjourned at 9:20 PM.

 

The next Regular MPCA Board Meeting will be held again at Dimitri Chernyshov’s home on Monday, November 6^th, 2006 at 7:30 PM. 

  

Respectfully submitted,

Russ Simon

Secretary