Minutes: MPCA BOARD MEETING

Monday, July 9th, 2007

7:30 PM

The Board of Directors of the MPCA met on Monday, July 9^th at Russ Simon’s home. Present were Dimitri Chernyshov, Fred England, Don MacKinnon, Peter Roy, Russ Simon, and Jim Fitzpatrick, presiding. Darby Johnson and the representative of the Ridge Association were absent. Guests included Erin Surprenant of Great North Property Management.

The meeting was called to order at 7:31 PM.

1. Minutes of the June 11^th MPCA Board meeting:

• Motion to approve the minutes with the following clarification was made by Peter Roy, seconded by Fred England - approved unanimously.
• Clarification: The term “Letter of Deficiency” used in the drainage update section of the June 11^th Minutes should be replaced with “drainage improvement plan”.

2. Treasurer’s Report

• Presented by Don MacKinnon
• The Board reviewed the May YTD financials. Year to date expenses are as expected. Including the Special Assessment funds, we are under the year-to-date budget by about $15,000. Expenses are expected to end the year closer to the budget as several Water Systems projects and the Annual View Maintenance are underway and will be completed by fiscal year end.
• The financial reporting error in May of combining the Operating Savings and Capital Reserve balances has been corrected and the accounts are back to being reported separately, as required.
• Don MacKinnon presented the preliminary Operating and Capital budget and required member fees for 2007-2008 to the Board. After much discussion on the implications of the recent Capital study, Capital adequacy, potential capital projects and drainage issue resolution, the Board approved modifications to the proposed budgets. The MPCA Treasurer, Don MacKinnon, will now meet with the Local Association Treasurers to review the proposed budgets for their input. The budgets will then be finalized at the August MPCA Board meeting.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Check Dennehy, our long time Chairman of the WSC, is retiring from active duty. Chuck’s contributions in heading up the WSC, making sure we had operating water and sewer systems and in recruiting other dedicated Moody Pointers to the WSC are countless. We all owe Chuck a huge debt of gratitude for his tireless work on these systems we depend on. Chuck – the Board thanks you, the WSC thanks you and most importantly, the Community thanks you!! Chuck will continue to be available on an advisory basis.
• The WSC has determined that instead of having Great North provide general management of the Water System as a partial alternative to replacing Chuck’s chairmanship, they have recommended that we purchase a new computer monitoring system (replacing the old monitoring system that was hit by lightning and cannot be repaired or reprogrammed) and to continue with volunteer specialists to be responsible for the major functions of our Water & Sewer system, supported by our outside experts – Waterline Services. As the MPCA Board’s liaison to the WSC, Jim Fitzpatrick will chair the reconfigured WSC in the coming year.
• The WSC continues to focus on:

• Improving maintenance truck access to the pump station: Engineering plans have been developed for designing the paved road access to the pump station in order to have safe access for maintenance trucks that will be needed in the future. The RFP is out for bids and the WSC is waiting for replies.
• The problem we have with excess water inflow into our sewer system during heavy rain events continues to be a priority. WSC is expanding its work with experts to locate the inflow areas and resolve the problem.
• As a result of repairing various valves in the pump house, red water was discovered in the tanks and this will require the tanks to be drained and checked for rust.

Environmental Committee:

• No formal report was presented. The next EC meeting will be July 30^th.
• Basic lighting has been installed in the Screenhouse. Thanks to Dimitri Chernyshov for getting this done.

 Community Life Committee:

• No formal report was presented.
• The Summer Friday Night Happy Hours (5 PM to 7PM) continue at the Screenhouse on Fridays. All members are invited to attend and enjoy the serenity and each others company.

4. MPCA Managers Report:

• Presented by Erin Surprenant
• Contacting Urban Tree to treat Poison Ivy on Trail
• Reviewed Annual Meeting Notification Package
• Verified billable units/lots (93) and Water users (78) in MPCA

5. Drainage Issue Report and Update

• Presented by Russ Simon.
• We are still waiting for a response from DES, as a follow-up to our meeting with the DES Commissioner, to finalize the drainage improvement plan required by Walter Cheney and the Moody Point Company.
• For Information Purposes - Walter Cheney has written to the General Counsel of the New Hampshire Supreme Court – Attorney Discipline Office to request that they take disciplinary action against the MPCA’s attorney representing us on our drainage issues (with his supporting materials), for making knowingly false statements. The General Counsel has reviewed the request and the materials and has replied to Mr. Cheney stating that “The materials submitted indicates a dispute but do not support the allegations that she made knowingly false statements of material fact or law”. Upon receiving this answer, Walter Cheney has written to the General Counsel again asking for reconsideration of the denial to docket his complaint.
• The Ridge Association is in the process of cleaning out the overgrown invasives and poison ivy in the long swale on their southern property line. They also plan on some re-grading of the swale to eliminate the standing water in the swale and improve the flow of water into the Fire Pond through the culvert located between 510 and 511 Cushing Road. As a result of this planned work, the MPCA drainage channel, leading from the culvert to the Lot #4 Fire Pond will have to be deepened/expanded to handle the expected increased in water flow. The MPCA will be coordinating with the Ridge on this project.

6. Other Business

• View Maintenance Committee: This year’s View Maintenance work has been completed by Earl Chase. The Committee is surveying the Associations to determine the level of satisfaction from this year’s work and will report the results to the Board.

• Mark Your Calendars – the MPCA Annual Meeting will be on Saturday, September 8^th, 2007. Location: Newmarket Town Hall basement auditorium. Start Time: 9 AM. Coffee will be available starting at 8:30 AM.

The Board Meeting was adjourned at 10 PM.

The next regular MPCA Board Meeting will be held at Jim Fitzpatrick’s home on Monday, August 13^th, 2007 at 7:30 PM. 

Respectfully submitted,

Russ Simon

Secretary