MOODY POINT COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

June 7th, 2004

 

 

The Board of Directors of the MPCA met on Monday, June 7th, 2004 at the Ormrod’s home.  Present were Linda Edwards, Bill Bunting, Gary Marmontello (filling-in for Dave May), Jeanne Ormrod, Fern Bouthot, Jim Fitzpatrick and Les Regenbogen, presiding.  Guests included M.J.Searfoorce of Great North Property Management.

 

The meeting was called to order at 7:00 p.m.

 

The minutes of the May 3rd, 2004 meeting were accepted as distributed.

 

Treasurer’s Report: Linda Edwards reported that there were no exceptional payments or financial issues to report since the last Board meeting.

 

Committee Reports:

Environmental Committee: Fern Buthot reported that the E.C.  had noted the application for view enhancement of an abutting property to the Waterfront Condo/East Meadow Association project.  The committee had recommended the application be declined because it was not part of the original scope of the application approved by both the Town and the State.  The committee noted that the remediation work might well be covered in next year’s budget for Lot#4 maintenance.  Jim Fitzpatrick reported that he had contacted both the Town and the State Shoreline Protection agency and was assured that an amendment to the approved view maintenance proposal would be appropriate and, if conforming with the approved plan, would be favorably received.  It was noted that the property owner would pursue this amendment and pay for the cutting if approved, thus freeing-up possible funds for other work in Lot#4 next year.  Further, any such work would require the same professional evaluation, measurement, and compliance with all appropriate statutes regarding cutting of the basal area.  If the amendment to the application is approved by the State, it will be forwarded again to the EC for review and recommendation for conformity with the overall plan. 

It was also reported that a portion of the funds raised by the Waterfront Condo & East Meadow are earmarked for the purchase of native plants to replace some of the invasive species being removed as part of the approved treatment process.

 

The EC also advised the board of a potential liability concern with the use of Kayaks off our dock.  The policy manual requires use of the dock for water access, but this is considered a dangerous way to get in and out of a kayak (shoreline launch is deemed the safer method).  The EC is in contact with the State regarding an easement adjoining our ramp/dock for this specific purpose.

Questions arose the placement/repair/construction of racks for canoes and kayaks.  We have not budgeted for this expense.  This question was forwarded to Community Life for further review.

 

 

Community Life Committee: Jeanne Ormrod reported that the Bulletin Board is up and ready for use pending approval of the policy statement for posting guidelines.  The Community Life Committee will finalize the policy statement for approval by the Board.  It was noted that care must be taken to avoid wording that may broadcast our absences (for meetings and the like) to the public at large.  The approved guidelines will be posted on the Bulletin Board.  Also, please note the Summer Picnic at the Screen House on the 27th of June sponsored by Community Life.  Please bring your cold beverages and something to share.  Any assistance with the clean-up on Saturday (before the event) would be greatly appreciated.

 

Water Systems Group: Discussion of the agenda for the Special Meeting on the 12th of June to discuss the Water Management System.  The WSG is awaiting a proposal from NH Soil Consultants regarding a study of our water system capacity as it regards runoff retention and the fire pond. The further direction, scope, and cost of their work was reviewed. A discussion followed on the need for a written plan for managing our water system under restrictive or drought conditions.  WSG will bring its recommendations on this to the board.  A draft of a proposed bylaw amendment to make the WSG a permanent committee of the Association with organizational structure was distributed.

 

Open Matters:

 

Property Management:  Day’s Landscaping has been turning on the irrigation system.  They encountered a few problems with missing back-flow prevents in some units.  These are being resolved, and all units should be on-line this coming week.  The availability of liability insurance for both the community association and homeowner associations is a growing concern within the State.  Our current carrier, Travelers Insurance, has advised us that they will not be renewing our policy upon its expiration.  Great North is pursuing this issue with other underwriters.  It is important to note that the problem does not stem from Moody Point, but rather the reluctance of some carriers to write this type of insurance as we are considered “high risk” on the basis of our being more than two (2) miles from the firehouse.  There have been no bidders other than Blanchette for our snow removal / landscaping contract.  It was noted that the proposal from Blanchette specified participation not only by the MPCA, but with the condo associations and The Hill as well.

Waterline Systems examined the leak at the Fire Pond and feels it originates in a crack in the overflow pipe housing.  In their opinion, the cost of repairing the leak vs. the water loss did not warrant such a repair at this time.

 

Other Business: 

Discussion of the Special Meeting: The expressed purpose of the meeting is to be the funding of the Water Management System from Simpro Systems.  To expedite proceedings, the Board adopted a policy of two (2) minutes for questions or comments.  It was noted that the reason and timing for this Special Meeting was to get the Water Management System in place for the summer irrigation season, so that an informed decision regarding capacity needs and options would be possible at the Annual Meeting in September.  The Board thoroughly discussed several funding options for both the Water Management System as well as any eventual system capacity solution.  The various approaches discussed were aimed at building-up our Capital Reserve account as the proper source of such an expenditure.  It was the consensus of the Board, that any such capital investment in the infrastructure of our Water System should be shared by all of us; present residents, those holding land as investments, and the developer as well.   A primary point here is that this is an investment in the value of our properties, in no small way directly related to the availability and adequacy of our water system.  Moreover, this funding request is being made in anticipation of a larger request to deal with capacity issues to be addressed at the Annual Meeting in September.  The Board prepared two motions for consideration by the Membership at the Special Meeting: 1) To replenish and augment funding of the Capital Reserve (the source of funds for this purchase) to be by a special assessment to all lot owners within 60 days of this date. 2) To approve the expenditure of up to $27,000 (+10% Contingency) for a water management system to be funded from our Capital Reserve.

 

Culvert Survey:  Earl Chase has finished his survey of the culverts, but is awaiting word from the Town on areas of town responsibility.

 

The next regular meeting will be held on July 12th, 2004 at Regenbogen’s home at 7:00 p.m.

 

There being no further business, the meeting was adjourned at 9:35 p.m.

 

Respectfully submitted,

 

Jim Fitzpatrick

Secretary