Minutes: MPCA BOARD MEETING

Monday, April 11th, 2005

7:00 PM

The Board of Directors of the MPCA met on Monday, April 11^th, 2005 at Jim Fitzpatrick’s home. Present were Fern Bouthot, Judi Carr, Darby Johnson, Val Shelton, Russ Simon and Jim Fitzpatrick, presiding. Jeanne Ormrod was excused. Guests included Don MacKinnon, MPCA Treasurer and MJ Searfoorce of Great North Property Management.

The meeting was called to order at 7:02 PM.

1. Minutes of the March 14th, 2005 MPCA Board meeting:

· Motion to approve minutes as written was made by Judi Carr, seconded by Darby Johnson - approved unanimously.

2. Treasurer’s Report :

• Presented by Don MacKinnon.
• Don met with Christina in Accounting at Great North to review all the financials and bank accounts. The adjustment for the Culvert Study was completed. No other significant items to report. We remain slightly under budget YTD.
• Don will work with Great North to see if we can improve the interest we are earning on our cash balances.
• The Board discussed the budget process and timing for this coming fiscal year (8/1/05 thru 7/31/06). The MPCA Annual Meeting will be on Saturday, September 10^th, 2005. Working backwards from the annual meeting date, the proposed MPCA 2005/2006 budget needs to be approved by the Board and distributed to all the members by 8/15/05 for review. Don will organize the budget committee, comprised of all the association treasurers’, and develop a preliminary MPCA budget by 6/15/05 (both operating and capital). Don will also work with the association treasurers to see if there are some common service contracts (snow removal, insurance, etc.) we can pursue jointly for improved service and/or price (as requested by the membership in the recent MPCA Survey responses). MPCA Committees will need to get their budget requests to the budget committee by 6/1/05.
• Members are encouraged to communicate any budget ideas or issues to their local association treasurer’s or Don by 6/1/05.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Well 4’s sensor has been replaced, but is still not working properly. Not a significant issue and should be fixed shortly.
• The WSC is working with Eckman Engineering for the testing of the proposed water capacity solutions. We are expecting final recommendations completed in May.
• As mentioned in previous minutes, the State has increased testing requirements for all water systems. This will add some unbudgeted expense to this year’s budget and needs to be incorporated in future budgets as we go forward.

Environmental Committee:

• Presented by Fern Bouthot.
• Earle Chase has been contacted by Jim Fitzpatrick to help us finalize the overall maintenance plan for the common lots and to assist us in implementation. The plan and next steps should be completed by early May. In addition, this will give us a much better idea of the projected maintenance costs for budget purposes. (Survey priority).
• The Environmental Committee has discussed culvert cleaning and maintenance with Rick Malaski from the town of Newmarket. A culvert walk around and review is scheduled for the May/June timeframe. (Survey priority).
• The contract with Arbor Pro has been finalized for chemical treatment of the common grounds.
• The Board requested that Jim Fitzpatrick, Russ Simon and Don MacKinnon begin a dialogue with Al Dixon, Newmarket Town Manager, to share the results of the MPCA survey and identify areas we can mutually work together on (e.g. – drainage & roads). (Survey priority).

Community Life Committee:

• Presented by Darby Johnson.

• The 3^rd Timely Topic presentation, Bessie Palmisciano's discussion of RAIN, was held on 4/10/05 at Val Shelton’s home and was attended by 20 people. Thanks to all involved in the presentation and making Timely Topics a great success. The next Timely Topic presentation will be announced shortly.
• The next Quarterly Moody Point Community Get Together (the Spring Fling) is scheduled for April 30^th at Gisela von Hanstein's (367 Cushing Road) from 5PM to 7PM. All members and their families are welcome.
• This Summer’s Quarterly Moody Point Community Get Together is scheduled for 6/26/05 at the screen house. Mark your calendars!!
• A reminder to all members: Canoes, kayaks, etc. stored in the screen house, must be removed by April 30^th.
• The CLC should be presenting an updated screen house policy to the MPCA Board for review at the June Board meeting. (Survey priority).
• Many thanks to Peyton Carr and Dimitri Chernyshov for their work in improving the drainage in front of the dumpsters!

By-Laws Review Committee:

• Presented by Val Shelton.
• Work continues. The re-drafting of the By-laws and any recommended changes will be ready for approval at our next annual meeting in September 2005.

4. MPCA Managers Report:

• Presented by MJ Searfoorce
• No significant new issues to report.

5. Other Business

Dumpster Area

• The Board agreed to temporarily move the dumpsters closer to the entrance area to ease access during poor drainage times. This temporary solution, if successful, may provide a possible alternative to be reviewed for a more permanent solution to the drainage in the dumpster area. (Survey priority).

The Meeting was adjourned at 9:00PM.

The Next Board Meeting will be at 7PM on 5/9/05 at Judi Carr’s home.

Respectfully submitted,

Russ Simon

Secretary