MOODY POINT COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES

April 5^th, 2004

The Board of Directors of the MPCA met on Monday, April 5th, 2004 at Linda Edwards’ home. Present were Linda Edwards, Dave May, Jeanne Ormrod, Fern Bouthot, Jim Fitzpatrick and Les Regenbogen, presiding. Guests included Rick Malasky – Newmarket Fire Chief, Doris Dennehy, and M.J. Searfoorce of Great North Property Management.

The meeting was called to order at 7:00 p.m.

Chief Rick Malasky of the Newmarket Fire Department addressed the Board regarding the proposed construction of a new fire station for the town. He made a persuasive case that the present facility is overcrowded and even limits the kind of fire truck we can buy to fit into the present building’s small bays. They have a new location that fits their needs and they believe the cost of the fire station will have no impact on the current tax rate, as the money has already been set aside in the capital reserve account. The Board was positively impressed by his presentation. This issue is Article 3 on the Town ballot on May 11^th. Please note the date and vote.

Doris Dennehy addressed the Board on an issue involving the need for additional mailboxes that also carries broader implications. In 2001, after consulting with the developer, the association understood that there would be 95 units at “build-out”. Accordingly, mailboxes were acquired and installed to meet this demand. The latest indications from the developer indicate a total build-out of 101 units. This will necessitate the purchase and installation of an additional mailbox cluster in one of our five designated spots. The board will ask the developer to assume this cost as a portion of the new units. The broader issues relate to the adequacy of our potable and irrigation water, and water run-off / retention. The additional units will certainly put additional load on these systems. It is yet to be determined if they will be overloaded.

The minutes of the March 22^nd, 2004 meeting were accepted.

Treasurer’s Report: Linda Edwards reported that the Treasurers of the five associations would be meeting April 6^th to review insurance costs. They will be discussing the Directors & Officers (D&O) liability insurance for each association now costing approximately $900/ year for each association. General liability insurance for the associations has jumped from approximately $75 to $800/ year [not a typo]. This is not due to any particular problems with Moody Point, but rather the general reluctance of underwriters to insure associations statewide.

Linda also reported that the Service Tracking System implemented earlier this year for contract work and the associated expenditures is working very well in integrating these costs with our budget line items. There were no outstanding budget issues since our March 22^nd meeting, and we are on budget for the year to date.

Committee Reports:

Environmental Committee: Fern Bouthot reported that there was no EC report for March (the Committee did not meet). However, we should note Newmarket’s Spring Cleanup. Seniors (age 62 & older) are eligible for curbside pickup. To arrange this, you must call the Public Works office by April 30^th. For those of us not quite Senior, we need to get a coupon from Public Works good for one pickup load. Spring Cleanup Days of operation at the town transfer station are: May 1^st, 3^rd – 8^th. Questions? Please call Public Works at 659-3093.

Community Life Committee: Jeanne Ormrod reported that the Spring Cocktail Party at David & Jackie Thomas’s home was a major success. In getting to know our neighbors this way, we build a true sense of community. The Committee proposed that the next social event, scheduled for Sunday, June 27^th, 4-7 pm, be held at the screen house. There would be no cooking or barbecuing on site and the Committee would be responsible for cleanup. The Committee sought Board approval for this function.

Jim Fitzpatrick moved that “the Board grant a specific exemption to ‘# 15. Screen House’ in our Policy Handbook as it applies to large groups or formal, social functions and allow this event at the screen house as outlined by Community Life.” Seconded by Dave May. Discussion revolved around concern for the privacy of neighboring units. It was noted that the policy delineated under #15. met the required State and Town restrictions and would not be abridged by this function as outlined.

The motion passed unanimously.

Water Systems Group: Les reported that they are in the midst of a systems review with recommendations and suggested priorities due soon.

Property Management: M.J. Searfoorce recommended that we contract with J.J. Pulyak of Newmarket to repair the attachment bracket for the aluminum ramp on our dock. The cost estimate for the required welding repair was $300. A motion was made by Jeanne Ormrod and seconded by Fern Bouthot “to authorize Mr. Pulyak to undertake the repair.” The motion passed unanimously.

Per the request of the Board at the March 22^nd meeting, MJ collected several cost estimates for surfacing the dumpster area with crushed stone. The extent of the area to be paved had not been designated and the issue of the culvert and area drainage was a variable in the bids, which ranged upwards to $7500. The scope of such a project is beyond this year’s budget. The possible creation of a wooden walkway was explored. Dave May moved “ that Great North get a cost estimate for a wooden walkway to be constructed from the road to the dumpster.” The motion passed unanimously.

A discussion followed regarding possible options for more aesthetically pleasing signage for the warning signs around the fire pond. MJ will report back.

Open Matters:

Pond Easement: Les reported that we’re still awaiting an evaluation of the cause of the leak. Some additional considerations we will face include: adequacy of retention pond volume at build-out and the staging of any repair/augmentation project.

Moody Point Maps: The mapping project has been completed. Hard copies have been provided to the Environmental Committee, Water Systems Group, Town Fire & Police Departments, Great North, West Environmental, and the Associations. Additionally, digital copies were distributed to each Association in 11” by 17” format. State requirements for mapping of our water protection zone have been met and we are proceeding to record the new well survey with Rockingham County registry.

Other Business: The question of who constituted our “Architectural Review Committee” came up. The MPCA has no Architectural Committee. It was noted that The Moody Point Company and Real Estate Associates have effective control of this process insofar as new construction is concerned. Associations have wording in their by-laws for modifications or alterations of existing structures.

The next regular meeting will be held on May 3^rd, 2004 at the Fitzpatrick’s home at 7:00 p.m.

There being no further business, the meeting was adjourned at 9:00 p.m.

Respectfully submitted,

Jim Fitzpatrick

Secretary