Minutes: MPCA BOARD MEETING

Monday, April 3^rd, 2006

7:30 PM

 

The Board of Directors of the MPCA met on Monday, April 3^rd, 2006 at Darby Johnson’s home. Present were Ann Adams, Judi Carr, Darby Johnson, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Dimitri Chernyshov, and Jeanne Ormrod were absent. Erin Surprenant of Great North Property Management was unable to attend.

 

The meeting was called to order at 7:38 PM.

 

1.     Minutes of the March 6th MPCA Board meeting:

• Motion to approve minutes was made by Judi Carr, seconded by Darby Johnson - approved unanimously.

 

2.     Treasurer’s Report :

• Presented by Don McKinnon
• Updated financials through 3/31//06 were reviewed. Overall, Year-to Date MPCA Operating Expenses and Water System Operating Expenses are over budget by around $4500, due to the approved legal and engineering expenses required to continue to pursue getting our drainage issues addressed and corrected.
• As a follow-up to the Board’s previous discussion on improving the interest we earn on our reserves, a motion was made by Russ Simon, seconded by Judi Carr to authorize the closing of our existing Bank Capital Reserve Savings Account (earning only 1% interest) and open and transfer the funds to a new Money Market Capital Reserve Account approved jointly by the MPCA Treasurer and Great North, the MPCA’s Property Manager. The motion was passed unanimously.

 

3.     Committee Reports

 

Water Systems Committee

 

• Presented by Jim Fitzpatrick.
• Valves were successfully replaced in the Well House and additional planned maintenance will continue to be done on the Well House and Sewer Lift Station.
• As previously reported, a new, sizable water leak was discovered in the Ridge Association’s property the weekend of March 4^th. During the repair of the leak, previously unknown valves were discovered and triangulated for future location needs. Unfortunately, no original maps of the Water System or Irrigation System exist and we learn as repair needs surface. The cause of the leak was due to a copper pipe being punctured by a large rock, over time. The pipe was not properly installed – the pipe should have been covered in sand, not rocks and dirt to prevent just this problem from occurring. This is the second time within the past year that we have had to repair leaks caused by piping not properly protected. We will need to budget for these continued leak repair expenses going forward. The cost of the repair was born by both the MPCA and the Ridge.

 

Environmental Committee:

 

• The current chair of the Environmental Committee, Lynn Raeburn, is resigning as she is moving from Moody Point. The search for new leadership for the EC has begun.
• As part of our annual lot #4 view and trail maintenance, our forester will be asked to remove some large dead trees this spring.

 

 

Community Life Committee:

 

• Presented by Darby Johnson.
• The next Quarterly Community Get-Together is scheduled for June 10th from 5 to 7 PM, at the home of Peter Roy and Roberta Haskell. Please bring non-perishable food donations for charity as well as food and drink to share with neighbors.
• The 2^nd “Ladies Night Out” event” is scheduled for May 10^th at Peg Goddard’s home starting at 6 PM.
• The Last Timely Topic session of the season:

 

April 30, 2006 Topic: “The 60’s – How They Changed Us”

Speaker: Harvard Sitkoff, UNH Professor of History, Moody Point

Resident, published author

Host: Val Shelton and Diane Morin – 124 Cushing Rd. 

 

4.     MPCA Managers Report:

 

• Nothing significant to report

 

 

5.     MPCA By-Laws Review

 

• The legal review of the Proposed Revised MPCA By-Laws was completed by our Attorney. The By-Laws Revision Committee, along with Jim Fitzpatrick, Russ Simon and Jeanne Ormrod from the Board will review the legal comments and finalize the Proposed Revised MPCA By-Laws for presentation to the members. The proposed process for member review and voting is expected to be:
• Distribute Proposed By-Laws to members by mid-May with a summary of the changes.
• Hold at least two on-site meetings to discuss with interested members the changes and any questions they may have.
• Hold a Special Meeting (on a Saturday morning) of the members by mid-June to vote on the adoption of the revised By-Laws. A vote of 2/3’s favorable votes of all members is required to adopt changes to the By-Laws. More to follow on discussion meetings and the Special Meeting as dates and times are decided.
• If you cannot make the Special Meeting, please be sure to assign your proxy vote to another member, as it will be critical to have at least 2/3^rd’s of our membership be represented at the Special Meeting.

 

 

6.     Other Business

 

MPCA Board Minutes Distribution via Website

 

• Going forward, a Webpage link to the minutes of the most recent MPCA Board meeting will be sent to all members via email, instead of attaching the minute’s document to the email. Click on the link in the email and it will automatically bring you to the Moody Point Webpage with the new Board minutes. You can then read and/or print them as you wish.

 

 

 

MPCA Policies & By-Laws - Fineable Violations

 

• At the previous Board meeting, an additional issue was raised on the posting of signs (political or otherwise) at Moody Point and whether this policy should also be considered for inclusion in the Fineable Violations. It was decided that the Board needed clarification on the issue and that Jim Fitzpatrick would review the By-Laws, Warranty Deeds and MPCA Policies and then educate the Board on what the current governing documents stated on prohibitions, prior to any additional discussion.

 

• After researching the warranty deeds, policies and By-Laws, a motion was made by Jim Fitzpatrick, seconded by Russ Simon to add the “no signage policy” to the list of fineable violations adopted at the April 3^rd Board meeting. The motion was unanimously passed.

 

• The MPCA Policy Manual will be updated shortly, but the policy is in effect immediately.

 

 

The Board Meeting was adjourned at 8:32 PM.

 

The Next Regular MPCA Board Meeting will be held at Russ Simon’s home on Monday, May 8^th at 7:30 PM. The meeting was changed to the second Monday in May to allow for the preparation and review of the monthly financial reports.

 

 

 

Respectfully submitted,

 

Russ Simon

Secretary