Minutes: MPCA BOARD MEETING

Monday, March 5^th, 2007

7:30 PM

The Board of Directors of the MPCA met on Monday, March 5^th at Peter Roy’s home. Present were Dimitri Chernyshov, Fred England, Darby Johnson, Peter Roy, Russ Simon, Frank Sokol and Jim Fitzpatrick, presiding. Don MacKinnon was absent. Guests included Erin Surprenant of Great North Property Management.

The meeting was called to order at 7:36 PM.

1. Minutes of the February 5^th MPCA Board meeting:

• Motion to approve minutes as corrected was made by Peter Roy, seconded by Darby Johnson - approved unanimously.

2. Treasurer’s Report

• Presented by Jim Fitzpatrick
• The Board reviewed the February 28^th financials. Year to date expenses are as expected. Including the Special Assessment funds, we are under the year-to-date budget by about $8,000, primarily due to lower expenses related to the Water System.
• The Board asked the Treasurer and Great North to review the interest rate differentials between the Vanguard accounts and the Bank Savings accounts for Capital Reserve funds and to move more Capital Reserves to Vanguard if their interest rates are more than 1% higher than the Bank rates.
• The Board unanimously approved reimbursing the Waterfront Association $400 for the annual maintenance of the Lot #4 berms around the Fire Pond.
• Accounts Receivables were reviewed. Balances owed were minimal and represented only a few unpaid delinquency charges.
• The Board asked Great North to review the delinquency charges process and calculations to ensure they adhere to the current By-Laws (2006 revised) and that the current delinquencies outstanding are correct. As per our current By-Laws, as stated in Article VIII – Assessments, Section I – Enforcement:

· Enforcement. The Association shall have a lien on every Lot, Unit and Building Space Easement for unpaid Assessments levied against the Lot, Unit or Building Space Easement. Each periodic Assessment and each special Assessment shall be a separate, distinct and personal debt and obligation of the Member against whom the same are assessed. If a Member shall fail to pay this assessment within ten days after its due date, then the Member shall pay an additional assessment of $50.00 for each such failure, and all delinquent Assessments shall bear interest at the lower of (i) eighteen percent (18%) per year, or (ii) the maximum rate allowed by law, from the Assessment due date, plus all costs of collection and reasonable attorney’s fees actually incurred in attempts to collect such unpaid Assessments, which shall also be liens on such Lot, Unit or Building Space Easement.

· Simply stated, if an assessment remains unpaid after 10 days from its due date, a 1-time $50 delinquency fee will be charged. Then the balance of the unpaid assessment plus the delinquency charge (the new balance) will accrue interest at the above annualized interest rate until paid. In addition, any costs related to the collection of the balance, including placing liens, will be at the expense of the member.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Regular maintenance and repairs continue to be done.

Environmental Committee:

• Presented by Dimitri Chernyshov.
• Nothing new to report from the EC’s last meeting.
• A point of information was raised by Jim Fitzpatrick as a result of a question asked by the EC on Committee composition and Membership. As per our By-Laws, (for all committees except the MPCA Board of Directors), Article VII – Section (A) 2): Membership: The committee will consist of at least five (5) members, one appointed by each Association. As stated, each committee should have at least 5 members, one from each Association, but there is no limit as to the number of members who can be on the committee. This was based on wanting to encourage MPCA members to participate in committees where they had an interest.

Community Life Committee:

• Presented by Darby Johnson.
• The Board unanimously approved the two Welcome Letters drafted by the CLC, one for new Members and one for new Renters and asked that they be also posted on the Moody Point website. The Board reaffirmed that Members who rent their homes are responsible for their tenants, including providing them with the MPCA Rules and Regulations.
• The next Quarterly Community Life Get Together is scheduled for April 21^st, from 5 PM to 7 PM at Gisela von Hanstein’s home (141 Cushing Rd.). Mark your calendars.
• The Women’s Night Out program was held on Tuesday, February 27^th. Many thanks to Virginia Fitzpatrick for hosting the event.

• “Timely Topics” – Many thanks to Larry Kane, presenter and Kay McTigue for hosting the first Timely Topics presentation on Haiti on February 18^th. The remaining Timely Topics Program for 2007:

• March 18: Tod Rodger: Lewis & Clark Expedition (at von Hanstein’s, 141 Cushing Rd.)
• April 15^th: Karen Brammer: Sustainability (at Chernyshov’s, 117 Cushing Rd.)
• April 29th: Colleen Fitzpatrick: Pandemic Planning (at von Hanstein’s, 141 Cushing Rd.)

• For the above, the CLC will provide cups, napkins and seltzer beginning at 6:30; the lectures will begin at 7:00. Thanks to Peg Goddard for a great line-up!

• The initial Winter Casual Happy Hour Friday Night get-togethers appear to be a success. There have been 15 to 35 people attending. Many thanks to Darby Johnson/Drew Remignanti, Sue and Scot Quinlan, Judy and Fern Bouthot, and Lynn and John Badger for hosting the last four Winter Happy Hours. The Winter Happy Hours will continue until the last Friday in March. The Summer Friday Night Happy Hours will begin again at the Screenhouse on Friday, June 1^st. The hosts and schedule for the remainder of March will be:

· March 9 - Jan & Ken Geremia - 235 Cushing Road - (Ridge, lowest triplex)

· March 16 - Cari Moorhead & Cyn Wyman - 215 Cushing Road (Ridge)

· March 23 – Anna-Lisa Gotschlich - 133 Cushing Road (Lubberland)

· March 30 - Dimitri & Lorelei Chernyshov – 117 Cushing Road (Lubberland)

· As it was at the screen house each person should Bring Your Own: including glasses, napkins and anything you might want to consume. Basically the host will do NOTHING but provide the location!

4. MPCA Managers Report:

• Presented by Erin Surprenant

• Urban Tree Service has been hired to replace Arbor Pro as approved by the Board.

• Renewed annual dock and ramp installation contract with Pepperrell Cove Marine Services. Pepperrell, who installs most of the docks in the area, will begin their annual process at the mouth of the river in Mid-March. Though we have no specific dates for our dock yet, we expect our dock and ramp to be in by Mid-April.

5. Drainage Issue Report and Update

• Presented by Russ Simon.
• No change or new information - we are continuing to follow-up with DES on both their proposed solutions to the Developer’s Drainage compliance issues as well as the status of the Developer’s Wetlands Building Permits extension deadlines.

6. Other Business

• View Maintenance Committee: The recommendations of the View Maintenance Committee should be completed by April 1^st. If you have any input for the Committee, please contact your local Association representative.
• Guests on the dock: At the request of a member, it has been reaffirmed with our insurance agent that guests are covered by our liability insurance.

The Board Meeting was adjourned at 8:41 PM.

The next Regular MPCA Board Meeting will be held again at Frank Sokol’s home on Monday, April 9^th, 2007 at 7:30 PM. 

Respectfully submitted,

 Russ Simon

Secretary