Minutes: MPCA BOARD MEETING

Monday, March 3^rd, 2008

7:30 PM

The Board of Directors of the MPCA met on Monday, March 3^rd, at Peter Roy’s home. Present were Dave Contarino, Cari Moorhead, Dick Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Don MacKinnon was unable to attend. Guests included Erin Surprenant, from Great North and Trish Simon and Lynn Badger from the Environmental Committee.

The meeting was called to order at 7:30 PM.

1. Minutes of the February 4^th, 2008 MPCA Board meeting:

• Motion to approve the minutes, was made by Peter Roy, and seconded by Cari Moorhead - approved unanimously.

2. Treasurer’s Report

• Presented by Jim Fitzpatrick

• Year to date expenses were running as planned (about $22,000 under the annualized budget).
• All current year, discretionary expenditure projects for both the WSC and EC will be reviewed and decided upon by the MPCA Board at the April 7^th Board meeting.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• The Board was presented a recommendation by the WSC to change Irrigation System Contractors (from Day’s Irrigation to Piscataqua Landscaping) for 2008 and to have the entire irrigation system annual turn-on and turn-off process managed by the WSC and the new vendor. In addition, the WSC proposed that the Annual turn-on and turn-off process be paid for entirely from annual MPCA member dues and not partially funded from individual homeowners. This would only cover the annual turn-on and turn-off process. Repairs to the individual home owners’ lines and sprinkler heads would continue to be at the homeowners’ expense. The new vendor, as part of its service, will identify necessary repairs for each unit, if required. Member’s can have their repairs made by Piscataqua or by a vendor of their choice, however, the individual unit owner’s irrigation will not be turned on until sufficient repairs are made to prevent the wasting of water. A motion was made by Dave Contarino, seconded by Dick Ormrod to: Approve the recommendation of the WSC to contract with the new vendor and manage the annual irrigation turn-on and turn-off process and expenses for all members at the MPCA level. The motion was approved unanimously.
• Various repairs and replacements of controller’s, meter caps and pumps are in process and need to be completed prior to installing the new Water Monitoring System. This maintenance should be completed in the second half of March and the new monitoring system is targeted to be installed during April.

.

Environmental Committee:

• Presented by Trish Simon

• EC members Trish Simon and Lynn Badger previewed the planned April 12^th Special Meeting presentation on the new Shoreline Protection Act with Board. In addition, they updated the Board on the formation and progress being made by the newly established MP4 Committee. The Purpose of MP4 Committee is: To provide guidelines for the management of a healthy, safe and natural environment on MPCA common land (Lot 4). To combine the wishes of individual residents with the overall goals established by the Environmental Committee and the rules of the Shoreline Protection Act.

• The Board thought the presentation, both on the better understanding of the old law as well as the new law, was excellent and asked the EC and MP4 to add a recommendation to the Board on fines to members that should be established for illegal and unauthorized cutting on MPCA common land. The Board felt that the fines should be both immediate and significant in order to reinforce the seriousness of any violations. A motion was made by Peter Roy, seconded by Cari Moorhead, to: Approve the EC’s presentation and recommended policies and procedures for the Special Meeting. The motion was unanimously approved.

Community Life Committee:

• Presented by Cari Moorhead
• Many thanks to the Sitkoff/Singer’s, Moorhead/Wyman’s, Ormrod’s and Badger’s for hosting the four February Winter BYOs. The support and attendance at these weekly social gatherings has been excellent. The March BYO’s will be hosted by the Johnson/Remignanti’s on March 7^th, Kay McTigue on March 14^th, the Steventon’s on March 21^st, and the Sokol’s on March 28^th. The April BYO’s are planned to be hosted by the Chernyshov’s on April 4^th, the Fitzpatrick’s on April 11^th, Tom Treece on April 18^th, and AnnaLisa Gotschlich on April 25^th.
• A neighborhood-wide celebration of Gisela von Hanstein’s 80^th Birthday, hosted by her family, and was held on Sunday, February 24^th at Gisela’s home at 141 Cushing Road. It was an evening to remember with great food and company and an original poem by Peg Goddard honoring Gisela and her life to date. Thanks to all in the community for their joining in the celebration and helping to make it a most memorable event.
• Many thanks to Tom Weisshaus, Timely Topics guest speaker on February 10^th and the discussion on his experiences in Hungary during WWII and the Holocaust. Many thanks also to the Chernyshov’s for hosting the event. Many thanks as well to Beth Heckman, Timely Topics guest speaker on the Horseshoe Crab and Great Bay on March 9^th and to the host, Gisela von Hanstein. The next Timely Topic is scheduled for April 20^th at Gisela von Hanstein’s and will feature guest speaker Ann Beattie, who will discuss the four centuries of life on the Isles of Shoals. Doors open at 6:45 - Presentation begins at 7:00 PM. In addition, a Bird Walk with Andra Crawford and Dave Arnold is being planned for the near future.
• The CLC discussed with the Board several ideas to expand the use of the Moody Point website including providing information on member business services and milestones, volunteer opportunities and events of interest in the local/regional area. The Board was in favor of providing expanded information and links for volunteer opportunities and events and CLC will move forward on these ideas. The Board was not in favor of using the website for business related activities of our members as they were concerned about giving the impression that the MPCA is endorsing certain businesses.
• Mark your calendars: The second running of the Great Bay Half Marathon is scheduled for Sunday, April 6^th and, as last year, will wind its way through Moody Point. Volunteers to help with the water station set up (around 10 AM on race day) and the “running” of the water station during the event (around 1 PM to 3 PM) should contact Lorelei Chernyshov or Debby Grubs. With many more of our MPCA members running and walking in the event this year, our need for water station volunteers is critically important. All MPCA members are invited to an “After the Race Celebration” in the Chernyshov’s driveway, sponsored by the CLC. Grilled Hot Dogs and buns will be provided. Please bring beverages and a picnic finger-food to share.

Drainage Issue Report and Update

• Presented by Russ Simon.
• Awaiting DES’s issuance of a Letter of Deficiency to the Moody Point Company. We have been informed by DES that it should be issued shortly, but has not been received yet.

Fire Pond Dredging Committee

• Presented by Peter Roy
• The Committee continues to explore alternatives for both the dredging of the fire pond and for disposing of the spoils, as well as other fire protection alternatives. They reviewed their presentation on the current options and combinations of solutions with the Board planned for the Special Meeting on Saturday, April 12^th. The Board approved their planned presentation to the members for the Special Meeting.

5. MPCA Managers Report:

• Presented by Erin Surprenant
• The Board was informed that Great North has converted to a new software system for Financials. There are some conversion growing pains, but all should be rectified shortly.
• Great North is researching several insurance issues for the Board including earthquake insurance and fire protection insurance (in light of the Fire Pond Dredging project).
• Many thanks to Bob Blanchette and his crew for the great snow removal service during this record breaking winter. Bob Blanchette has asked the MPCA Board and other Moody Point Associations he has contracted with for a fuel surcharge on the contracts due to the unexpected increase in fuel costs since signing the new 3 year contracts. The Board certainly understood the rationale for requesting a fuel surcharge and has asked Erin and Russ Simon to discuss the issue with Blanchette and make a recommendation to the Board and to the other Associations on how best to structure and approach this request for Moody Point.
• Great North will send out the Notices for the Special Meeting on April 12^th consistent with the requirements in our By-Laws.

6. Other Business

• MPCA Special Members Meeting on Saturday, April 12^th: As a result of the requests for a Special Informational Meeting of the Membership by both the EC and the Fire Pond Dredging Committee, the Board has agreed to organize a Special Meeting on the morning of Saturday, April 12^th at 9:00AM in the basement auditorium at Newmarket’s Town Hall [Coffee & Donuts will be available starting at 8:30 AM]. The Meeting Agenda will include:
1. A brief discussion of Newmarket emergency response and Moody Point.
2. A presentation, discussion and vote on funding a cistern for fire protection.
3. A presentation on the Comprehensive Shoreline Protection Act of 2008 and how it relates to Moody Point.

The Board urges you make time to attend this important meeting on Saturday morning, April 12^th. If other plans conflict, please make sure a neighbor has your proxy for this meeting.

The Board Meeting was adjourned at 9:40 PM.

The next regular MPCA Board Meeting will be held at Russ Simon’s home on Monday, April 7^th, 2008 starting at 7:30 PM.

Respectfully submitted,

Russ Simon

Secretary