Minutes: MPCA BOARD MEETING

Monday, February 4^th, 2008

7:30 PM

The Board of Directors of the MPCA met on Monday, February 4^th, at Jim Fitzpatrick’s home. Present were Don MacKinnon, Cari Moorhead, Dick Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Dave Contarino and Erin Suprenant were unable to attend.

The meeting was called to order at 7:35 PM.

1. Minutes of the January 7^th, 2008 MPCA Board meeting:

• Motion to approve the minutes, as corrected, was made by Dick Ormrod, and seconded by Peter Roy - approved unanimously.

2. Treasurer’s Report

• Presented by Don MacKinnon

• Year to date expenses were running as planned (about $20,000 under the annualized budget).
• Reporting of interest earned was confusing and perhaps incorrect. Don will follow-up with Great North to clarify/correct.
• All current year, discretionary expenditure projects for both the WSC and EC will be reviewed and decided upon by the MPCA Board at the April 7^th Board meeting.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Various repairs and replacements of controller’s and meter caps are in process and need to be completed prior to installing the new Water Monitoring System. As a result, the new system is targeted to be installed by April.
• The WSC is currently evaluating irrigation contractors for the coming year. A decision on the irrigation vendor will be made before the turn on date in 2008

.

Environmental Committee:

• Presented by Jim Fitzpatrick
• The EC continues to review the upcoming changes in the Shoreline Protection Act and a number of EC members and others attended a full day of presentations and training at DES headquarters in Concord on January 16^th. In addition to the training on the new SPA, there were also discussions and information provided on Wetlands and Alteration of Terrain by DES staff. All who attended felt it was very worthwhile and made many new contacts within DES. The EC has requested the MPCA Board to call for a Special Members Meeting sometime in April to educate and review with all MPCA members the changes in the law and the impacts that these changes can and will have on the maintenance of Lot #4 and our environmental plan.
• The MPCA did receive a follow-up letter from DES on their site visit to Lot #4 on November 27, 2007. Jim Fitzpatrick, the MPCA President, updated the members on the DES letter under a separate community-wide email and also sent a response to DES.

Community Life Committee:

• Presented by Cari Moorhead
• Many thanks to the Marsh’s, Geremia’s, Quinlan’s and Mills’ for hosting the last four Winter BYOs. The support and attendance at these weekly social gatherings has been excellent. The remainder of the Winter BYO schedule (every Friday evening) and hosts will be published and updated under a separate announcement. The rules: bring your own food and drink for yourselves and/or to share – the hosts provide the location only.
• A neighborhood-wide celebration of Gisela von Hanstein’s 80^th Birthday is scheduled for Sunday, February 24^th at 141 Cushing Road at 5 PM. Champagne and hors d’oeuvres will be served. Black Tie is Optional. An RSVP has been requested by February 17^th.
• Many thanks to Mike Provost, Timely Topics guest speaker on January 27^th and his presentation on the History of Newmarket and the Newmarket Manufacturing Company. The topic was of great interest, especially in light of the potential renovation of the downtown Mills area in Newmarket. Many thanks also to Gisela von Hanstein for hosting the event. The remaining schedule for Timely Topics should be distributed to members shortly under a separate announcement.
• Mark your calendars: The second running of the Great Bay Half Marathon is scheduled for Sunday, April 6^th and, as last year, will wind its way through Moody Point. More info on the event and our participation will follow.

Drainage Issue Report and Update

• Presented by Russ Simon.
• Awaiting DES’s issuance of a Letter of Deficiency to the Moody Point Company. We have been informed by DES that it should be issued by year end 2007, but has not been received yet. Our legal counsel has just sent a letter to Tom Burack, DES Commissioner requesting another meeting with him and his staff to resolve the issue.

Fire Pond Dredging Committee

• Presented by Peter Roy
• The Committee is exploring alternatives for both the dredging of the fire pond and for disposing of the spoils. The Committee has also requested a Special Informational Meeting of the Membership to explain the issues, alternatives and costs to our members at a Special meeting in April.

5. MPCA Managers Report:

• None provided

6. Other Business

• As a result of the requests for a Special Informational Meeting of the Membership by both the EC and the Pond Dredging Committee, the Board has agreed to organize a Special Meeting on the morning of Saturday, April 12^th at 9:00AM [Coffee & Donuts @ 8:30], to have presentations by both Committees and Q&A on both of these issues.
• Appropriate Moody Point address signage, confusing home address sequences and timely EMS services has become a growing issue of concern in the community. Volunteers have already initially met with both Newmarket’s Police Chief and Fire Chief to discuss the issues and explore alternatives on how we can work together to improve signage and location access. An MPCA Board Ad Hoc committee is being formed to work on resolution and recommendations for the Moody Point Community.

The Board Meeting was adjourned at 9:43 PM.

The next regular MPCA Board Meeting will be held at Peter Roy’s home on Monday, March 3^rd, 2008 starting at 7:30 PM.

Respectfully submitted,

Russ Simon

Secretary