Minutes: MPCA BOARD MEETING

Monday, January 8^th, 2007

7:30 PM

The Board of Directors of the MPCA met on Monday, December 4^th, 2006 at Russ Simon’s home. Present were Dimitri Chernyshov, Fred England, Darby Johnson, Don MacKinnon, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Guests included Bill Kath, representing the Water System Committee. Erin Surprenant of Great North Property Management was absent.

The meeting was called to order at 7:29 PM.

1. Minutes of the December 4^th MPCA Board meeting:

• Motion to approve minutes as written was made by Peter Roy, seconded by Darby Johnson - approved unanimously.

2. Treasurer’s Report

• Presented by Don MacKinnon
• The Board reviewed the December 31^st financials. Year to date expenses are as expected. Including the Special Assessment funds, we are under the year-to-date budget by about $3,000.
• Don MacKinnon wanted to remind all members that if they are having any problems with making the Annual Dues or Special Assessment payments they should contact Don, Erin at Great North or Jim Fitzpatrick as soon as possible. Don and Erin will review delinquency letters that are sent out to ensure notice and content are consistent with policy. If, after speaking to Erin at Great North, members still feel they were charged a delinquency in error, they can appeal to the MPCA Board.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Regular maintenance and repairs continue to be done and a new alarm system was installed in the Sewer Lift Station.
• During the recent road repaving, the Town accidentally paved over a water system shut-off valve. This was corrected by the Town in November.
• As requested by the Board, Bill Kath, representing the WSC, then presented the results of the WSC’s study of the short and long term Capital Requirements for the Water and Sewer Systems. The study was well received by the Board and included a number of answers to questions the Community has sought for years, as well as capital raising and shortfall recommendations for the Board to consider for the coming budget years.

• All the machinery and equipment has been inventoried. The replacement cost (not including any of the underground water and sewer pipes connecting our homes) is projected at about $475,000. The average useful life of the major equipment is 26.6 years and the average age of our existing equipment is 15.6 years. Simply stated, we have about 40% of the useful life remaining in our equipment or on average, about 11 years.
• In order to have adequate Capital Water System Reserves, we should have a WSC Equipment Reserve of about $272,000 today. Our total MPCA reserves today – including all MPCA property is only about $80,000 (almost all of which has been contributed by members in the past 3 years).
• The WSC is recommending that we begin next year to raise WSC Annual Capital Funds of $29,500 (comprised of $17,500 of annual standard capital and $12,000 additional to start reducing the current shortfall. Though this plan will not fully cover the projected capital reserve requirements, it will cut the shortfall in half over the next 11 years.
• The estimate of what it may cost to separately replace all the underground piping is $1,000,000. Neither the WSC nor the Board is recommending that we address the piping as a Capital Requirement today. There are no plans to replace all the piping and repairs are made today on an as needed basis from our Operating budget or Capital Reserves.
• The Board would like to thank Bill Kath and the members of the WSC for their excellent work in developing the information on this Moody Point critical asset and resource.

• The WSC’s report and recommendations were discussed by the Board. Though no conclusions were reached or decisions made, the general feelings were that we would need to increase our overall MPCA annual Capital assessment from the current quesstimated level of about $25,000 per year to more in the range of $30,000 to $40,000 per year. This will be specifically addressed during the 2007-2008 budget process.

Environmental Committee:

• Presented by Jim Fitzpatrick.
• Nothing new to report this month

Community Life Committee:

• Presented by Darby Johnson.
• Women’s Night Out program will resume in February. Date is TBD.
• The next Moody Point Quarterly Get-Together will be on Saturday, February 17^th from 5 PM to 11 PM at the Chernyshov’s home. The theme will be a “Caribbean Beach Party” – dress for the beach and bring some food with a Caribbean flavor (a separate event notice should be sent to all members).
• “Timely Topics” program for 2007:
• February 18: Dr. Larry Kane: Medical Trip to Haiti (McTigue’s)
• March 18: Tod Rodger: Lewis & Clark Expedition. (Location TBD)
• April 15: Karen Brammer: Sustainability (Chernyshov’s)

• To be rescheduled : January 21: Colleen Fitzpatrick: Pandemic Planning (Chernyshov’s)

• For the above, the CLC will provide cups, napkins and seltzer beginning at 6:30; the lectures will begin at 7:00. Thanks to Peg Goddard for a great line-up!

• The initial Winter Casual Happy Hour Friday Night get-togethers appear to be a success. There have been 25 to 35 people attending (many thanks to the Gisela Von Hanstein, the Simon’s, the Fitzpatrick’s and the Ormrod’s for hosting the first four). The hosts and schedule for February will be:

· February 2 - Lanny & Beth Marsh - 211 Cushing Road (The Ridge)

· February 9 - Darby Johnson/Drew Remignanti - 24 Eagle Drive (The Hill)

· February 16 - Scott & Sue Quinlan - 366 Cushing Road (The Waterfront)

· February 23 - Fern & Judy Bouthot - 122 Cushing Road (Lubberland)

· As it was at the screen house each person should Bring Your Own: including glasses, napkins and anything you might want to consume. Basically the host will do NOTHING but provide the location!

4. MPCA Managers Report:

• Erin Surprenant was absent – no report

5. Drainage Issue Report and Update

• Presented by Russ Simon.
• No change or new information - we are still waiting to receive DES’s formal response to the Moody Point Company’s (MPC) Drainage Fix Plan and our comments on the MPC’s plan, to correct the drainage deficiencies identified by DES. Though we have been informed verbally by DES that much of the drainage should be fixed by the developer, consistent with the originally approved drainage plan, to date our follow-up with DES has not yielded any additional information on specifics and timing.

6. Other Business

· The MPCA Board is in support of having the running of the Great Bay Half-Marathon through Moody Point on 4/1/07. We also are hoping that all the Moody Point Associations collectively will contribute a donation of $250 to host a Water Station on Cushing Road.

· The Board reviewed a possible alternative to the current Town Recycling pick-up. The suggestion was to consider having a community recycling bin located in the dumpster area and having residents drop off all their recycling in the community bin, thus eliminating the need for pick ups at our individual homes. The reason for the alternative idea was to reduce the occasional blowing of recyclables around the complex. Though the Board understood the reasoning for the suggestion, they felt that the added potential cost and time spent by our members would exceed the benefit.

The Board Meeting was adjourned at 8:27 PM.

The next Regular MPCA Board Meeting will be held again at Dimitri Chernyshov’s home on Monday, February 5^th, 2007 at 7:30 PM. 

Respectfully submitted,

Russ Simon

Secretary