Minutes: MPCA BOARD MEETING

Monday, January 7^th, 2008

6:30 PM

The Board of Directors of the MPCA met on Monday, January 7^th, at Dave Contarino’s home. Present were Dave Contarino, Don MacKinnon, Cari Moorhead, Dick Ormrod, Peter Roy, Russ Simon and Jim Fitzpatrick, presiding. Guests included Erin Surprenant of Great North Property Management.

The meeting was called to order at 6:35 PM.

1. Minutes of the December 3^rd, 2007 MPCA Board meeting:

• Motion to approve the minutes was made by Peter Roy, seconded by Don MacKinnon - approved unanimously.

2. Treasurer’s Report

• Presented by Don MacKinnon

• Year to date expenses were running as planned (about $17,000 under the annualized budget).
• The majority of our budgeted discretionary expenses are spent in the spring and summer, as we defer our discretionary spending on projects until that time to ensure we have the necessary funds to handle any emergencies. All discretionary expenditure projects for both the WSC and EC need to be pulled together and submitted for MPCA Board review and decisions at the April 7^th Board meeting. The proposed projects need to be in priority sequence and with the accurate cost estimates.

3. Committee Reports

Water Systems Committee

• Presented by Jim Fitzpatrick.
• Signed annual oversight and maintenance contract with Waterline Services.
• The new water monitoring system’s implementation should be completed by the end of January.

Environmental Committee:

• Presented by Jim Fitzpatrick
• The EC continues to review the upcoming changes in the Shoreline Protection Act, will attend DES classes scheduled during January and will keep the MPCA Board and Community updated on the changes and impact on our current maintenance program.
• We are waiting to see if there is a follow-up letter issued by DES as a result of their Lot #4 site visit in late November.

Community Life Committee:

• Presented by Cari Moorhead

• Many thanks to the Bouthot’s for their hosting of the annual Holiday Party on December 8^th. Great turnout, great food and a great time was had by all.

• Many thanks to the Badger’s for hosting the first Winter BYO on January 4^th from 5 to 7 PM. The remainder of the Winter BYO schedule (every Friday evening) and hosts will be published and updated under a separate announcement. The rules: bring your own food and drink for yourselves and/or to share – the hosts provide the location only.
• A neighborhood-wide celebration with Cari & Cyn will be held at Gisela’s (141 Cushing Rd.) at 7:00 PM on January 12^th.
• The remaining schedule for Timely Topics is being worked on and should be distributed to members shortly under a separate announcement.

Drainage Issue Report and Update

• Presented by Russ Simon.
• Awaiting DES’s issuance of a Letter of Deficiency to the Moody Point Company. We have been informed by DES that it should be issued by year end 2007, but has not been received yet.

Fire Pond Dredging Committee

• Presented by Peter Roy
• The Committee is awaiting the final survey results by NH Soils (to delineate the existing wetlands in the pasture area from west of the Fire Pond to the pump house in order to help determine where we can spread the dredged material from the pond onsite) before it completes the RFP and the required permits. Alternative alternatives and sites are being investigated in case we are limited in spreading the dredged material in Lot #4.

5. MPCA Managers Report:

• Presented by Erin Surprenant
• The winter barrier at the end of the stationary dock has been installed.
• As a result of the heavy snows, Bob Blanchette has been authorized by the Board to widen the clearing of the pump house road to provide better access for servicing agents, use front-end loaders to redistribute large mounds of snow to reduce drainage stress in some areas, as needed and provide clear access to the Fire Emergency boxes around the complex.
• The MPCA received a thank you letter from PSNH for the thoughtfulness displayed in taking the time to clear the access to the PSNH meters around the property.

6. Other Business

• The Board approved the annual website expense of $240, to maintain our website.

The Board Meeting was adjourned at 7:43 PM.

The next regular MPCA Board Meeting will be held at Jim Fitzpatrick’s home on Monday, February 4^th, 2008 starting at 7:30 PM.

Respectfully submitted,

Russ Simon

Secretary