MOODY POINT COMMUNITY ASSOCIATION

 

Minutes of the Annual Meeting

September 9th, 2006

 

The Annual Meeting of the Moody Point Community Association (MPCA) was held at the Newmarket Town Hall, Newmarket, NH on Saturday, September 9th, 2006. Jim Fitzpatrick, President of the MPCA, chaired the meeting.

 

The meeting was called to order at 9:07 AM by Jim Fitzpatrick.

 

Announcements

 

Copies of the newly revised MPCA By-Laws (approved at the Special MPCA Meeting on 6/10/06) were distributed to all attending members. Copies of the newly revised MPCA By-Laws would be mailed to those members not attending after the meeting.

 

The meeting would be run based on SturgisÕs ÒStandard Code of Parliamentary ProcedureÓ.

 

Agenda

 

1.     Role Call and Verification of Quorum: It was certified that there was a quorum present by Russ Simon, MPCA Secretary and Erin Surprenant, representative of Great North, the MPCAÕs Management Company. Seventy of the Ninety-Three voting members were present either in person or via validated proxy. Twenty-Four members constituted a quorum.

 

2.     Proof of Notice of Meeting: A motion was made and seconded to verify proper notice of the Annual Meeting was provided to all members as per the By-Laws. The motion passed unanimously by acclimation.

 

3.     Approval of the Minutes of the Special MPCA Meeting on 6/10/06: A motion was made and seconded to waive the reading of the Special Meeting Minutes and approve as written. The motion passed unanimously by acclimation.

 

4.     PresidentÕs Report: presented by Jim Fitzpatrick

 

á      The year was characterized by many achievements and some frustrations. Achievements included the approval of new By-Laws for the MPCA, the continued improved maintenance and upgrading of our Water Systems, the rich and diverse programs and events sponsored by the Community Life Committee and the new native bush plantings along our nature trail. Frustrations were centered on not being able to resolve our drainage issues to date.

á      All MPCA Board Members were recognized and special thanks were given to retiring Board members Judi Carr and Jeanne Ormrod for their tremendous contributions and community support during their many years on the MPCA Board.

á      Special thanks were also given to Chuck Dennehy for his outstanding leadership and contributions in managing our Water Systems and the Water Systems Committee.

 

 

5.     Water Systems Committee Report: presented by Chuck Dennehy

 

á      The goals of the WSC continue to be preventive maintenance and the initiatives to improve service while reducing the day to day volunteer work required to monitor and maintain our systems.

á      A policy and procedures manual should be completed by year end 2006.

á      WSC Members were recognized and special thanks were given to retiring members Paul Ossenbruggen and Bill Bunting for their years of dedicated service.

á      Special thanks were also given to Micky Lightfoot for helping the WSC resolve and reduce the electric usage and costs associated with the Pump House.

 

 

6.     Community Life Committee Report: presented by Lynn Badger

 

á      CLC initiated and ran numerous programs and events during the year to enrich our community life and provide opportunities for members to meet together. Programs included: Timely Topics, Girls Night Out, Screenhouse Fridays, Quarterly Community Social Events, updating the Welcome Packet for new members and the Community Address List and updating the Screenhouse Policy to enhance use.

á      A Community Map and Resident Locations Key is being developed.

á      CLC Members were recognized.

 

 

7.     Environmental Committee Report: presented by Jeanne Ormrod

 

á      Programs of note included the semi-annual shoreline clean-up, nature trail maintenance including removing invasive plants and replacing them with native species, testing and expanding the use of Greenhead Boxes and participating in a Great Bay Community program to expand the oyster population throughout Great Bay.

á      EC Members were recognized.

 

 

8.     Drainage Subcommittee Report: presented by Russ Simon

á      At the Special MPCA meeting on June 10th, 2006, Mr. Walter Cheney made a commitment to the MPCA Membership to fix the drainage issues he saw at Moody Point, at his expense, working with the MPCA Board. The Board had been working with Walter Cheney since the Special Meeting to develop a Memo of Understanding (MOU) that would specify the drainage fixes that would be implemented by Mr. Cheney around Moody Point. Much work was done by both parties, including their engineers to develop this MOU, which covered about 23 areas requiring improvement. Just prior to finalizing the MOU, Mr. Cheney withdrew his commitment to fix the drainage on 8/26/06.

á      The New Hampshire Department of Environmental Services was then contacted to determine the status of their Drainage Compliance Review at Moody Point. NH-DES asked us to attend a meeting with them on 9/5/06 to review their findings on Drainage Compliance.

á      At this meeting we were informed that NH-DES would be issuing a ÒLetter of Deficiency Ò to the Moody Point Company and Mr. Cheney identifying drainage compliance issues that would need to be addressed and corrected by Mr. Cheney.

á      NH-DES did in fact issue this LOD on 9/7/06 informing Mr. Cheney of the drainage compliance issues and requiring him to present a plan to DES by 9/22/06 on how he would fix these compliance issues consistent with the original approved drainage plan for Moody Point.

á      The LOD was then read to the MPCA membership during the meeting.

á      The membership was then informed that our drainage issues were now in the hands of DES to resolve with Mr. Cheney and the Moody Point Company. The MPCA Board would continue to keep the membership informed as the DES LOD process progressed.

 

 

9.     Presentation of the Budget: presented by Don MacKinnon, Treasurer

 

á      The 2005-2006 Fiscal Year-End results were reviewed with the membership. We were about $12,000 over our expense budget due to the cost of legal and engineering work related to pursuing drainage fixes.

á      The 2006-2007 Operating and Capital Budget was presented. The overall MPCA annual member fees would be $1528 for 2006-2007, up $40 or 2.7% from the 2005-2006 level.

á      Though not required in our By-Laws, a motion was made by Don MacKinnon, seconded by Virginia Fitzpatrick to approve the budget as presented. The vote was counted and unanimously approved with 69 votes for, 0 against and 0 abstentions.

 

 

 

10.  Election of Directors:

 

á      Nominations were opened to the floor for the two open member-at-large MPCA Board positions, one for a three year term and one for a one year term.

á      Nominations from the floor were made and seconded for Jim Fitzpatrick for the three year term and Peter Roy for the one year term. No other nominations were made and the vote to close the nominations was unanimous.

á      The vote was then taken on the two nominees. The nominees were elected with a vote of 65 for, 0 against and 4 abstentions.

 

 

11.  New Business:

 

á      New business was asked for and no new business issues were raised for discussion.

 

The annual meeting was officially adjourned at 10 AM by Jim Fitzpatrick.

 

Respectfully Submitted,

 

 

Russ Simon

MPCA Secretary