MOODY POINT COMMUNITY ASSOCIATION

Minutes of the 2003 Annual Meeting

The annual meeting of The Moody Point Community Association (MPCA) was held at the Newmarket Town Hall, Newmarket, NH on Saturday, September 6, 2003. Les Regenbogen, President of MPCA, chaired the meeting. Present at this meeting, in person or by proxy, were the following home/unit OWNERS of the Association:

Brad and Charlotte Adams

AMB Custom Structures and Design, Inc.,

2 Hill lots, 2 Ridge units, proxy held by Walter Cheney

David Arnold

Joan Bacall

Wilfried and Freia Backes, proxy held by Adam Moore

Anita Bierman

Coenraad and Hedwig Bijl, proxy held by Valerie Shelton

Hank and Ellen Billeter, proxy held by Gary Marmontello

Fern and Judy Bouthot

Bill and Cheryl Bunting, proxy held by Adam Moore

Donald Caldwell

Peyton and Judi Carr

Dimitri Chernyshov

Drew Conger

Carol Ann Cormier

Richard and Gaylee Dean, proxy held by Les and Peg Regenbogen

Catharina Dejong

Chuck and Doris Dennehy

Mark and Linda Edwards, proxy held by Les and Peg Regenbogen

Samuel and Colleen Fitzpatrick

Virginia Fitzpatrick

Martha Forbes

Marie Gainer Trust, proxy held by Butch Gainer

Jerry and Peg Goddard, proxy held by Drew Conger

Anna-Lisa Gotschlich

Debby Grubbs

Giesela von Hanstein

Jay Howland Enterprises Ltd., 6 Hill and 2 Lubberland lots, Valerie Shelton, POA

Darby Johnson and Drew Remignanti, proxy held by Jeanne Ormrod

Dick and Nancy Johnson, proxy held by Winthrop Lange

Eileen Jost, proxy held by Drew Conger

Winthrop and Beverly Lange

Anna Marie Lightfoot, proxy held by M. Waalewyn

Jane Marmontello

David and Lisa May

Andre and Joy McHose

Bill and Kay McTigue

Richard and Kathyrn Mills

Moody’s Point Company, proxy held by Walter W. Cheney

Adam and Roz Moore

Brian and Nancy Murphy

Ellen Ormrod, proxy held by Jeanne Ormrod

Richard and Jeanne Ormrod

Paul Ossenbruggen

Joseph Phelan, proxy held by Gary Marmontello

Scott and Sue Quinlan

Charles Raeburn

Les and Peg Regenbogen

Roger and Audrey Salava

Richard and Gail Samber (2 Hill lots)

Valerie Shelton and Diane Morin

Patricia Simon

Harvard Sitkoff

David and Jacquelyn Thomas

Tom Treece

Martha Waalewyn

Gertrude Wells, proxy held by Charlotte Adams

Dave Wentzel

Aune Whitehair

Peg Regenbogen, Secretary, certified that proper notice was given and that a quorum (70 of 79 voting members) was present. The meeting was called to order at 10:05 a.m.

Upon motion duly made and seconded it was unanimously:

VOTED to waive the reading of the 2002 MPCA Annual Meeting minutes and ACCEPT them as submitted.

Introduction of Board of Directors and Committees:

Les Regenbogen introduced the current Board of Directors, thanking them for their year of service. Special thanks were extended to the members of the Environmental Committee chaired by Roz Moore, to the Water Systems Group chaired by Chuck Dennehy, to the Community Life Committee chaired by Judy Bouthot and to the Budget Committee chaired by Linda Edwards. In addition to these committees, special thanks and appreciation were expressed to Denny Grubbs and Gary Marmontello for their development of a new property management proposal, to Bill McTigue for his report on the water shortage, and to Doris Dennehy for her efforts in finalizing the installation of all mailboxes required for buildout.

President’s Summary of the Year:

The President opened his summary of the year by reminding the membership of the responsibilities of the MPCA board as specified in our by-laws. Some of this past year’s accomplishments were:

• Established an MPCA web site.
• Improved and clarified insurance allocation.
• Completed mailbox installations.
• Completed and distributed Guide to Rules and Policies.
• Conducted two community-wide workshops.
• The MPCA Water Systems Group determined that there was a system leak, found it and with the help of AMB, corrected the problem.
• Established “as needed” legal representation.
• Began the completion of compliance with NH State requirements for the protection of our wells’ sanitary protection zone.
• Successfully encouraged the Meadow community to participate on the MPCA board.
• Activated two new committees (Community Life and WSG) as authorized at last year’s annual MPCA meeting as well as activating the Budget Committee.
• Began the investigation into the overall condition of our fire/detention pond.
• Allowed C-COM/NOAA Lab of UNH to install permanent tidal gauge.
• Negotiated new, two year property management contract with Great North Property Management, Inc. (Introduced Mr. Lou Gargiulo, President of GNPM)

Some of the tasks for the coming year to preserve and protect our infrastructure are:

• Clean and repair all culverts.
• Power wash screenhouse deck and roof.
• Begin the three year cyclical clearing and trimming of our common land (Lot #4).
• Repair and assure viability of our fire pond.
• Support WSG in its efforts to provide plentiful water through build-out.

Water Systems Group Status Report and Recommendations:

(Please see annual report that accompanied the agenda.) Paul Ossenbruggen, a member of the WSG, made a slide presentation illustrating how the leak was detected, discussed this year’s irrigation conservation efforts and the general condition of our well system. He informed the community of the

new, data acquisition system installed in our well house to provide accurate, real time data as to the status of our potable water supply. Chuck Dennehy added that there is a continuing and real need to improve our irrigation conservation and the overall management of our water systems. He further underscored the need for professional review of all of the previous reports and current data collection for better understanding of the needs and costs for positioning our water system for the future. In summary, we must:

· Improve the management of our water and irrigation systems.

· Optimize our conservation efforts.

· Validate professionally our approach to the forecasting methodology of our requirements.

· Cost out any viable alternatives.

· Recommend to the residents an approach to meet the long term needs of the community.

Discussion and questions followed the committee’s presentation.

Establishment of Water Systems Group:

The chair pointed out that the WSG was established last year, initially, as a short term committee to evaluate our overall water systems status.

Paul Ossenbruggen moved:

“That the Water Systems Group continue as an ad hoc committee until further notice.”

The motion was seconded, VOTED and PASSED.

Community Life Committee Message:

Judy Bouthot summarized her annual report which was mailed with the agenda. She stressed that the goal of the committee is to enhance communication and relationships within the Moody Point community. The committee will be updating and distributing the community directory semi-annually, will be maintaining the Moody Point web site, will be disseminating updates to the Guide to Rules and Policies and planning some social functions.

Walter Cheney:

The chair introduced Walter Cheney, original developer of Moody Point and current owner of Lot 2-4 at The Meadow, who requested the opportunity to address the membership at this meeting. Aside from several comments on other factors at Moody Point, his main presentation involved photos of Moody Point, from its inception through last week, indicating what he considers excessive vegetative growth in certain areas. He mainly sees the meadow/field in Lot 4 as needing severe remediation, the pond leaking and in need of repair, as well as a need to remove much of the overgrowth in Moody Point’s southern periphery. Mr. Cheney volunteered his time to supervise the efforts needed to restore Moody Point as close as possible to its earlier form, but in keeping with today’s legal guidelines and restrictions. After considerable discussion on methods of accomplishing Mr. Cheney’s stated goal,

Al Menard moved:

“To appoint Walter Cheney as the head of a committee to engage in remediation of the areas

he discussed earlier, that he work in connection with the individual that Valerie mentioned,

West Environmental, Inc., and that he do this process in consultation with the board, and as expeditiously as possible.”

This motion was seconded, VOTED and PASSED.

Budget, 2003-2004:

Tom Treece, member of the Budget Committee, reviewed and discussed the MPCA financial results for 2002-2003 and the proposed budget for 2003-2004. Based on the uncertainty of the actual number of assessable units, it was recommended that the budget be voted upon for only the total operating, water and sewer and capital reserve amounts and that the fees for each, per unit, be subsequently ascertained and advised at the time of the annual fee billing.

Tom Treece moved:

“That a special, one time assessment of $12,090 be made, payable by all those on

the water system during the 2002-2003 fiscal year, to make up for last year’s deficit.

The assessment will be applied based on the reconciliation of assessable members who

use the water system.”

The motion was seconded, VOTED and PASSED.

Tom Treece moved:

“That the proposed 2003-2004 budget of $45,769 for the operating budget,

$24,568 for the water and sewer budget, and $6,308 for the capital reserve be

adopted. The per unit assessment will be applied based on the reconciliation

of assessable members.”

The motion was seconded, VOTED and PASSED.

Al Menard moved:

“That the board produce at the next annual meeting a complete set of financial statements including a statement of income, a balance sheet, and a statement of cash flow. Secondly, that the board produce and make available through e-mail, or some appropriate electronic means or hard copy, a variance analysis of the income statement between the budgeted amounts versus the actual amounts to be produced on a quarterly basis and to be provided to the membership on a reasonable time line subsequent to the end of the quarter, within six to eight weeks minimum.”

The motion was seconded, VOTED and ACCEPTED.

Valerie Shelton asked that the minutes reflect appreciation for the hard work of Linda Edwards in handling the financial requirements of Moody Point.

Election of Director-at-Large:

The chair advised that Peg Regenbogen has completed her three year term as Director-at-Large and requested the membership to elect a new Director to fill this position. Two members were nominated to fill this position. Fern Bouthot was ELECTED by a show of hands.

The chair informed the membership that he had recently been advised that Bill Bunting was appointed to represent the Hill Association on the MPCA board. He has just completed the second year of his three year term as Director-at-Large and therefore an election is required to fill the remaining one year of his three year term. Two members were nominated to fill this position. Jeanne Ormrod was ELECTED by a show of hands.

Adam Moore thanked Les and Peg Regenbogen for their contributions this year and expressed his hope that there would be additional membership participation in the affairs of Moody Point during the coming year.

The next annual meeting will be held September 11, 2004.

There being no further business, the meeting was adjourned at 12:40 p.m.

Respectfully submitted,

Peg Regenbogen

Secretary

MPCA BOARD OF DIRECTORS MEETING

September 6, 2003

The Annual Meeting of the MPCA Board of Directors was held on September 6, 2003 at the Newmarket Town Hall immediately following the MPCA Annual Meeting. Present were Fern Bouthot, Jim Fitzpatrick, David May, Jeanne Ormrod, and Les Regenbogen.

Nominations of officers for the coming Board year were requested. It was moved, seconded and PASSED that Les Regenbogen remain as President, Jim Fitzpatrick serve as Secretary, and Linda Edwards continue as Treasurer until further notice.

Les Regenbogen requested that the board convene as soon as possible and the date was established as Tuesday, October 7, 2003 at 7:00 p.m. at the Regenbogen home.

There being no further business, it was voted to adjourn at 1:15 p.m.

Respectfully submitted,

Peg Regenbogen

Secretary