Ridge Condo Association Board Meeting, September 26, 2004

Attending: Linda Edwards, Tom Treece, Dick Johnson, Judi Carr, and Harvard Sitkoff; and Thomas Lavigne and Thomas Ducharme from Evergreen.

Minutes: The minutes of May 4 and August 3 were approved.

Financials: Tom Treece reported that at this point we do not have September financial report. With only one month of data (for August) we appear to be on track.

MPCA: Water tests are still failing, and further treatments are needed. These treatments will be done in October.

President’s Report: An informal inspection of driveways and cement sidewalks was conducted, and Linda requested that those with problems should report that to her.

The Board has several concerns about the construction of the new triplex re irrigation, plantings, etc.

Linda has only recently learned that, because the developer needed to have all Ridge units 'completed' by May of 2004, AMB registered the final four units at that time. According to our by-laws, units must begin to pay condo fees once they are registered. She will request action on this, under New Business.

Property Manager’s Report: Thomas Lavigne indicated that he has separated the bids for landscaping and snow removal (which the Board then formally moved and approved). Bids for snow removal have come, so far, from Blanchette ($20,000), Diamond Hill ($17,000), and Site Structure ($10,500). Thomas expects to have all bids back by October 15 and the Board will then vote electronically.

The request from the Bakers to repair their sidewalk with a blacktop overlay (estimated cost of $250) was moved and approved.

Bylaws: It was moved and approved to have a legal review of the bylaws.

Funds to do this review were included in the current budget.

Maintenance Review Check List Task Force: The check list prepared by the Task Force was moved and approved as revised by the Task Force. The check list will be used by Evergreen and a copy will be sent to each unit owner.

New Business:

Moved, seconded and passed the Landscape Review Committee's recommendation that we accept the Maritime Landscaping proposal provided by Tim Walsh, to develop a 5 year landscape plan for the Ridge. Agreed that Dick will also receive and review a small proposal from Maritime to put one or two perennial beds in this fall. This will allow us to see an example of their work and provide an experiment using perennial beds.

In a review of the performance of Evergreen Management it was emphasized that we want and need (1) a more proactive management; (2)

a preventive maintenance plan (spelling out what needs to be done and

when, and on a regular basis, e. g., how many units to be painted each year, how many decks to be stained each year); (3) timely responses to

work requests; and (4) a monthly list of what work requests have been

received and what was done about them.

It was moved and passed that a letter be sent by our lawyer to AMB,

regarding the requirement in our by-laws that condo fees be paid on units as soon as they are registered.

It was moved and passed that we will take action to seek to recover the

costs incurred this spring, by the irrigation break caused by AMB

construction.

The Architectural Review Committee needs to be reconstituted.

MPCA committee representation: Tom Treece on budget & finance; Andra

Crawford on community life; Andra Crawford and Peg Goddard on environmental; and Dick Johnson on water.

Next Meeting: December 12 at Tom Treece

Respectfully submitted,

Harvard Sitkoff